Administrative Assistant M-F

Administrative Assistant (25 Hours) – Afternoon Part‑Time

City of Plano – All Others

We are looking for a dependable and professional individual with a pleasant personality and a team mentality to be the first point of contact for our suite. This position will welcome guests and coordinate front desk activities, including redirecting phone calls, distributing correspondence, and accepting payments, along with performing a variety of administrative and clerical tasks.

Working hours:

Monday‑Friday, 12:30 p.m. to 5:30 p.m. Salary: $19.75 per hour.

• Greets visitors; answers phones; responds to inquiries and concerns; provides general information.
• Composes, edits, and types correspondences, reports, and other documents; maintains filing system.
• Completes data entry into appropriate programs or systems; scans, files, and shreds documents.
• Makes travel arrangements for management staff as needed; maintains staff calendar.
• Maintains and orders office supplies.
• Receives, reviews, and distributes mail.
• May collect and process payments.
• Regular and consistent attendance for the assigned work schedule is essential.

• Performs other duties as assigned.

The incumbent decides on work priorities and when to answer or defer inquiries.

• Knowledge of
  :
  General office procedures; department policies and procedures; customer service etiquette.
• Skill in
  :
  Communicating clearly both verbally and in writing; following directions; operating a personal computer and standard software.
• Education
  :
  High school diploma or GED equivalent required.
• Experience
  :
  Six (6) months of clerical experience preferred.
• Any work‑related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.
• Licenses and Certifications
  :
  None.
• Conditions of Employment
  :
  Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.
• Physical Demands and Working Conditions
  :
  This is primarily an office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision sufficient to read printed materials and a computer screen is required; hearing and speech to communicate in person and over the telephone is required.
  
  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees may be required to lift, carry, push, and pull materials and objects weighing up to 25 pounds. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  
  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Equal Opportunity Employer - EOE/M/F/V/D

Open positions are subject to close without notice.