Healthcare Senior Administrative Assistant

Job Summary :

• Senior Administrative Assistant serves as a seasoned professional that performs a variety of administrative tasks and supports the senior leaders of a business unit(s). The Administrative Assistant will help our communities thrive by formulating partnerships across the organization to deliver value-added service. The Administrative Assistant will support a culture that is unabashedly driven by purpose. This person knows and supports the Company’s mission, vision and core values.

• Provide administrative support for designated executive leaders, including Physician leadership
• Act as the point of contact among leaders, employees and external partners
• Manage information flow in a timely and accurate manner.
• Create and format information for internal and external communication, spreadsheets, emails and presentations.
• Coordinate and manage the schedule, including meetings, appointments, and travel arrangements
• Maintains calendars and coordinates reoccurring meetings that require provider attendance.
• Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.
• Helps coordinate the on-boarding / off-boarding of Providers; collaborates with HR Operations, Credentialing and Training department to obtain or submit needed documentation.
• Tracking and monitoring of data via various systems and processes
• Schedule and set up meetings, including catering, room set-up, etc. Some late working nights (e.g. 9pm) may be required to support board meetings.
• Track and process expense reports
• Mail certified letters and other off-site business activities as needed.
• Self-directed project management
• Assist in planning and coordinating company events, conferences, and other special functions.
• Perform ad hoc duties as needed.

• Strong proficiency with MS Office Suite, including Word, Excel and Power Point
• Experience working in a medical setting is preferred.
• EMR experience strongly preferred.
• Knowledge of and adherence to HIPAA rules and regulations
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Ability to prioritize and juggle multiple tasks.
• Strong attention to detail and accuracy
• Solid communication skills both written and verbal.
• Organized with excellent time management
• Current driver's license, registered vehicle and insurance
• Knowledge of and adherence to HIPAA rules and regulations
• Bachelor's Degree or equivalent experience
• 3-year prior administrative experience required