Executive Assistant to Executive Managing Director Job Plano area,Texas USA,Administrative/Clerical

How You Will Contribute

Act as the main point of contact between the Executive Managing Director and internal/external clients and vendors.
Support planning, organizing, and facilitating meetings, including setup and troubleshooting of virtual meeting platforms (e.g., Teams).
Manage complex calendars, schedule meetings, and coordinate appointments.
Coordinate and manage all travel arrangements for the Employee Benefits Leader, including flights, hotels, ground transportation, and dining reservations.
Build detailed, easy-to-follow itineraries that consolidate confirmations, timing, addresses, and contact information in one place, and share them in advance via calendar invites or shared documents.
Monitor flight status and travel alerts in real time, and proactively rebook or adjust plans in response to delays, cancellations, or last-minute schedule changes.
Reconcile travel-related expenses and receipts promptly following each trip, ensuring accurate and timely expense report submission.
Produce polished presentations with a high degree of autonomy, using tools such as PowerPoint, Excel, and Claude.
Complete and submit expense reports and other financial reports for the Employee Benefits Leader.
Collect and analyze data for implications regarding budget, project, and/or program initiatives.
Prepare and edit correspondence from the Employee Benefits Leader to internal/external clients.
Prepare agendas, notices, minutes, and resolutions for meetings using collaborative document tools for real-time editing and distribution.
Support coordination of company initiatives and cross-functional projects.
Maintain confidentiality and exercise discretion with sensitive information.
Work well with all levels of leadership, teammates, vendors, clients, and carriers.
Continue professional development, including staying current on emerging tools and technologies relevant to executive support.

Skills & Experience to be Successful

QUALITY OF WORK
- Work is accurate, thorough, and neat. Is attentive to details and demonstrates effective organizational skills.
PRODUCTIVITY
- Able to effectively handle the volume of work required for the position without sacrificing accuracy or timeliness. Efficiently manages multiple tasks and priorities.
RELIABILITY
- Consistently meets deadlines, follows up to ensure tasks are thoroughly completed and can be counted on to meet commitments.
TECHNOLOGY PROFICIENCY
- Comfortable learning and adopting new software and digital tools; uses technology to improve accuracy, efficiency, and reporting quality; troubleshoots basic technical issues independently.
CONTINUOUS IMPROVEMENT
- Understands what needs to be accomplished and seeks opportunities to improve own or departmental work processes and to better utilize technology.
INITIATIVE
- Identifies new and/or additional tasks and duties. Is able to work independently, prioritize, and takes ownership. Knows when to ask questions and request help.
INTERPERSONAL RELATIONSHIPS
- Develops and maintains strong, supportive relationships both internally and externally. Is cooperative, professional, and positive in all interactions.
COMMUNICATION SKILLS
- Communicates clearly and accurately using written, verbal, and electronic methods.
ADAPTABILITY/FLEXIBILITY
- Effectively handles changes and/or interruptions and demonstrates a willingness to adapt to new situations, priorities, and tasks. Able to adjust approaches to reach a desired outcome.

Licenses & Certifications

Bachelor's Degree (BA/BS) in a business-related field is preferred, with three (3) years of related experience as an Executive Assistant; other combinations of work and/or education will be considered
Intermediate to Expert Microsoft Office skills - specifically PowerPoint, Excel, and Teams
Comfort with…