Executive Assistant- Japanese Bilingual

Location:

Plano, TX

Employment Type:

Full-Time, Contract

Work Schedule:

On-site (Monday–Friday)

Pay Rate: $28.00–$31.50/hour (DOE)

We are seeking an experienced Japanese-English Bilingual Executive Assistant to provide high-level administrative and operational support to senior executives at a global company.

The ideal candidate has at least 5 years of executive administrative support or office operations experience, strong organizational skills, and a solid understanding of Japanese business culture.

This position involves managing executive schedules, coordinating domestic and international travel, organizing meetings and events, and communicating with stakeholders in both the U.S. and Japan.

• Manage executive calendars, appointments, meetings, and schedules across multiple time zones.
• Coordinate domestic and international business travel, including flights, hotels, transportation, and itineraries.
• Organize executive meetings, conference calls, business dinners, and company events.
• Prepare and process expense reports, invoices, and administrative documentation.
• Communicate professionally with Japanese and English-speaking executives, employees, and external partners.
• Prepare meeting materials, presentations, reports, and occasional Japanese-to-English translations.
• Provide general office and administrative support, including office supplies, mail, and internal coordination.
• Maintain confidentiality of sensitive business and executive information.
• Utilize Microsoft 365 and other digital tools to improve administrative efficiency.

• 5+ years of executive administrative support or office operations experience.
• Professional-level Japanese and English proficiency (speaking, reading, and writing).
• Strong understanding of Japanese business culture and professional etiquette.
• Experience coordinating executive calendars, travel arrangements, meetings, and expense reports.
• Proficiency in Microsoft Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, organizational, multitasking, and problem-solving skills.
• Ability to work independently, manage changing priorities, and handle confidential information.
• Ability to work on-site in Plano, TX.

• Experience supporting C-level or senior executives.
• Experience working for Japanese-owned or multinational companies.
• Bachelor's degree in Business Administration or a related field.
• Experience with corporate travel and expense management systems.
• Experience coordinating corporate meetings and events.

• This is a full-time, on-site contract position.
• Flexibility may be required to coordinate with executives and teams in Japan.
• Occasional evening or weekend support may be necessary.

We welcome applications from experienced Japanese-English bilingual professionals with strong executive support and administrative coordination skills.