Administrative Assistant East Tower ICCU

## Administrative Assistant East Tower ICCUApply:
UMC Main Campus:
Full time:
Posted Yesterday:
R22389

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Job Summary  The Administrative Assistant-Director assumes the responsibilities of assisting the assigned Department Director with administrative duties ranging from answering and routing phone calls to attending meetings as a Scribe. Duties may vary depending on the Director and assigned department.

Reports to:

Job Specific Responsibilities  Daily assignments may include but are not limited to:  
• Provides administrative support to Director, Assistant Director, and other leadership members in assigned department  
• Greets and assists visitors to the department, both internal and external, via phone or in person  
• May be asked to respond to patients, their family members, vendors, or internal employees on behalf of assigned Director  
• Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution  
• Coordinate department meetings, individual staff meetings, webinars, etc...  
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment  
• Prepare Power-point presentations or spreadsheet analytics as assigned by the Director  
• Manage purchase order request, invoice payments, in addition to ordering supplies  
• May be required to serve as Time-keeper; maintaining UKG Time and Attendance System for department personnel  
• Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required  
• All other assigned duties as requested by assigned department    

Education and Experience  
• High School Diploma or GED  • +2 years of executive administration experience  
• Proficient user of Microsoft Word, PowerPoint, and Excel    Required Licensures/Certifications/Registrations  N/A

Skills and Abilities

• Excellent organizational skills and attention to detail  
• Ability to operate and troubleshoot general office equipment  
• Excellent communication skills; must be able to read, write, and understand English fluently  
• Minimum typing skills 45wpm with accuracy    Interaction with Other Departments and Other Relationships  Depending on the assigned department, the person in this role will have interactions with many departments and employees within UMC. Interactions with patients, family members, and representatives of patients, and providers is possible.
Physical Capabilities  Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Incumbent should be able to push, pull, and lift up to 10 pounds    Environmental/Working Conditions  Work area is well lighted, and subject to varying indoor temperatures changes. Position is sedimentary but may require extensive walking, standing, and/or stooping on occasion.
Direct Reports  NA