TWDB – Administrative Assistant III-IV

Texas Water Development Board

Leading the state’s efforts in ensuring a secure water future for Texas.

Salary commensurate with experience and qualifications

The Texas Water Development Board offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://(Use the "Apply for this Job" box below)..asp
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The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

Must meet agency in-office requirements

Salary commensurate with experience and qualifications

Performs complex (journey level) to highly complex (senior-level) administrative support work. Work involves coordinating and disseminating information concerning agency programs and procedures. Explains policies and processes, maintains filing systems and records, updates documents and correspondence, and performs and coordinates a variety of administrative support functions. Maintains contact and coordination with intra-and inter-agency personnel, elected and appointed officials, and the public. Works under general to limited supervision, with moderate latitude for the use of initiative and independent judgment.

Reports to the Manager of the Administrative Support Department.

• Performs complex to highly complex administrative and operational support functions of a wide and complex nature in reference to scheduling and prioritizing meetings, coordinating, and preparing travel authorizations/expense reports within RWPD.
• Reviews financial assistance funding applications to ensure applications are administratively complete and meet the submittal requirement per Texas Water Development Board (TWDB) rules and procedures.
• Generates, prepares, and routes planning memos through the Microsoft Teams Environment following applicable procedures.
• Processes submittal requests sent to RWPD through the submittal intake process.
• Processes contact update requests in reference to stakeholders.
• Ensures accuracy and timely responses as necessary for travel accommodations, expenditure requests, and facilitating Public Information Requests to ensure team members review/provide information.
• Prepares and distributes delegations of authority as needed to ensure a productive and well-functioning workplace.
• Receives, processes, facilitates, and disseminates information between the division and other business areas within the agency, the Board members, TWDB customers, and the public.
• Navigates through the agency database (TxWISE and STRM) to successfully attach documents, enter data, and access documents and/or reports.
• Prepares, proofs, formats, edits, and/or distributes a variety of routine and complex correspondence, reports, memorandums, forms, and department publications to ensure accuracy and consistency of work across RWPD.
• Maintains and establishes records, filing systems, and logs.
• Opens, sorts, and distributes agency correspondence.
• Answers, screens, and routes incoming phone calls and/or messages to the appropriate staff and directs visitors to the appropriate location.
• Provides rotating coverage and support for the agency’s main telephone line.
• Promotes an environment that encourages teamwork, accountability, professional development, and improvement in performance.
• Enters and maintains accurate data entry and/or information in the agency database and CAPPS.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard…