Administrative Assistant II — College

Position: Administrative Assistant II — College Support & Benefits

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-Houston North Greenspoint

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

LSC-Houston North Greenspoint is a state-of-the-art, full-service location designed to serve the greater Greenspoint area. Its proximity to local businesses and public transportation has created a location ideal for working and non-traditional students. The facility offers a selection of day, evening and weekend credit courses, including university-transfer courses, certificates, computer/office skills, and developmental studies.

Location address is 250 N. Sam Houston Pkwy

E., Houston, TX 77060.

Job Description

PURPOSE AND SCOPE:

Under general supervision, performs standard and some advanced administrative duties. Generally reports to a Manager-level position and provides support to multiple individuals or a department. Activities are generally routine but may involve non-routine requests or specialized information. Basic duties may include receiving and logging information, making copies, sorting and distributing mail, coordinating office functions, preparing correspondence and basic reports, scheduling appointments and making travel arrangements, providing information, and contributing to a service-oriented environment.

ESSENTIAL JOB FUNCTIONS:

Progressively utilizes the features of one or more standard business software packages up to the following skill level:

• Word Processing :
  Performs sorts and merges, prints mass mailings, selects font attributes and changes
• Spreadsheets :
  Designs routine spreadsheets, sets up routine formulas, and prints desired sections
• Databases :
  Sets up new database files and recommends screen improvements

Scans mail, arranges in priority order, and distributes to one or more managers

Screens calls for managers and responds to routine questions

Schedules tentative appointments for approval by manager, makes routine travel arrangements; may schedule group meetings and assist with set-up

Coordinates with other administrative, maintenance, or clerical employees in own department or throughout the college to accomplish such routine activities as ordering supplies, obtaining approvals, and arranging for word processing, document duplication, equipment repair, or travel advances

Responsible for safety and maintenance of own equipment; may control or disburse petty cash or monitor expenses charged against department accounts

May collect data and perform basic mathematical calculations, including assisting with budget documents and records

Some positions may assist in scheduling and inputting classes and/or prepare instructor classroom and project materials

Some positions assist students by handling their requests and providing routine information

Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of general office practices and procedures
• Strong oral and written communication skills
• Excellent customer service skills
• Strong attention to detail
• Proficiency with common office software (i.e. Microsoft Word, Excel and Access)
• Ability to work on multiple projects
• Ability to multi-task and prioritize work assignments
• Ability to maintain confidentiality

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts;…