Office Admin​/Exec Assistant

The Administrative Assistant is responsible for overseeing the Concur and Salesforce system within O’Neil Digital Solutions (ODS). This role will be the point of contact for vendors, teammates, and the Plant Manager for inquiries regarding both systems. In addition to this, the Administrative Assistant will support with maintaining office supplies for the Los Angeles ODS office.

Provide comprehensive administrative support to the Plant Manager and Assistant Plant Manager.

Responds to and resolves administrative inquiries and questions.

Responsible for the administration of Concur and Salesforce, including but not limited monitoring accounts, providing support to users and being main point of contact with vendors.

Manage and submit Ghost Card expense report.

Create and maintain standard operation procedures, user guides, and reports.

Train teammates on Concur and Salesforce system and provide guidance on inquiries.

Ensure accuracy in transactions, research discrepancies, and provide timely resolutions.

Delegate work assignments to offshore team.

Coordinates and schedules travel, meetings, and maintains calendars.

Assure discreet handling of all business in confidence.

Special projects and other duties as assigned.

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Proficient in Microsoft Office Suite or related software.

Excellent organizational skills and attention to detail.

Ability to multi-task in a fast-paced environment and prioritize effectively.

Ability to work independently and be resourceful.

Three to five years of experience in an administrative role.

Experience supporting Concur and Salesforce is highly desirable

Strong analytical and problem-solving skills

Ability to work in a fast-paced multi-system environment

Bachelor's degree preferred

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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