Buyer II

Overview

Join the City of Plano as a Buyer II. This role involves managing the entire bidding process, purchasing supplies, services, and materials for all city departments, and maintaining electronic procurement data.

• Solicit bids by coordinating the bid and award process with user departments, Legal, Risk Management and selected Cooperative Purchasing Groups.
• Assist supervisor to determine proper procurement process and clarify and revise specifications, as needed, to allow for competitive bidding.
• Conduct bid openings, document vendor responses, prepare and distribute bid tabulations.
• Review and analyze bid responses and formulate recommendation for bid award; prepare documents for City Council when needed.
• Coordinate contract development on supplies and services with user departments, Risk Management, and Legal.
• Review purchases by assigned departments to ensure adherence to State laws and city policies and procedures.
• Maintain contract and insurance files.
• Maintain vendor lists and various bid and contract status reports on a timely basis.
• Conduct assigned procurement activities for user departments to ensure adherence to state laws and city policies/procedures.
• Responsible for vendor interaction with user departments.
• Respond to vendors with questions regarding City of Plano purchasing procedures or refer to the appropriate department for response and ensure all vendor information is entered into systems correctly.
• May perform assigned contract administration duties.
• Assist with training of Buyer I and city-wide training programs.
• May troubleshoot system problems by looking up received dates, reviewing and interpreting order histories, determining sources of problems, and taking corrective action by contacting appropriate users to advise of incorrect entries and to give guidance on actions required to resolve the problem.
• May provide individual training for system users by demonstrating the systems and explaining correct use. Provides remedial training and a resource for questions and problems experienced by users.
• Regular and consistent attendance for the assigned work schedule is essential.

• Performs other duties as assigned.

Determine procurement process and coordinate timely bidding of City contracts for supplies and services; monitor bid process to completion; maintain timely cycle of supplies' and services' renewals or rebids; review and evaluate City-wide purchases; conduct analysis and evaluation of bid responses for adherence to specifications and preliminary recommendation of award.

• Knowledge of purchasing methods and procedures both in general and specific to the City of Plano; large-scale purchasing policies and procedures; competitive bid processes in a governmental environment; procurement software.
• Skill in communicating effectively both verbally and in writing; operating a computer including Microsoft Office Products; using procurement software; analyzing detailed bidding documents; interacting with and providing a satisfactory level of customer service to other employees, vendors, and the public; responding timely and effectively to resolve purchasing issues; implementing purchasing actions in accordance with policies and procedures; reviewing and interpreting complex evaluation matrixes.
• Associate’s degree in business, Public Administration, Communications, or related field.
• Three (3) years of experience as a Buyer, preferably in the public sector.
• Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

None.

Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check.

This is primarily an office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Equal Opportunity Employer - EOE/M/F/V/D.

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