Administrative & HR Coordinator-Japanese Bilingual

Location: Plano, TX (100% On-site)

Employment Type: Full-time, Direct Hire

Salary: $60,000–$75,000 per year (DOE)

Schedule: Monday–Friday, 9:00 AM–6:00 PM (some flexibility available)

Employment Classification: Non-Exempt

Japanese-English bilingual fluency is required.

A well-established Japanese restaurant chain, backed by a major global food service group, is expanding into the United States.

We are seeking a Bilingual HR & Administrative Coordinator (Japanese/English) to support the launch and growth of its Texas operations.

This is an opportunity to join a growing organization and work closely with Japanese leadership and U.S. team members.

The Bilingual HR & Administrative Coordinator will serve as a key communication link between Japanese-speaking senior leadership and the U.S. team while providing support across HR, recruiting, and general administrative operations.

Strong Japanese-English communication skills and administrative experience are the top priorities for this position.

Previous professional interpretation or HR experience is not required. Candidates who are comfortable communicating in both languages during business meetings and have solid administrative experience are encouraged to apply.

Training will be provided for HR procedures and other company-specific administrative responsibilities.

• Provide Japanese-English interpretation during internal meetings, interviews, training sessions, and daily business communications.
• Facilitate communication between Japanese leadership and U.S. employees.
• Translate business emails, documents, and internal communications as needed.
• Support effective communication across different cultures and working styles.

• Coordinate interviews, candidate communications, and recruiting schedules.
• Provide administrative and interpretation support during interviews and hiring processes.
• Assist with onboarding, new-hire orientation, employee documentation, and HR recordkeeping.
• Support attendance tracking, scheduling, and other HR administrative tasks.
• Follow established HR procedures and guidance from senior HR staff.

• Assist with daily office administration and general affairs.
• Support office setup and administrative activities related to new business locations.
• Coordinate with vendors, service providers, and internal departments.
• Assist with business registrations, permits, and administrative documentation.
• Handle a variety of administrative tasks as the organization continues to grow.

• Fluent Japanese and business-level English proficiency, both written and spoken.
• Strong administrative or office support experience.
• Ability to provide Japanese-English interpretation during internal business meetings and conversations.
• Excellent organizational, communication, and multitasking skills.
• Ability to follow instructions, manage assigned responsibilities, and work independently when needed.
• Flexibility and adaptability in a growing, fast-paced business environment.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work on-site in Plano, TX, five days per week.

• Experience as an Administrative Assistant, Executive Assistant, Office Administrator, HR Assistant, or similar role.
• Experience working with Japanese companies or Japanese-speaking management.
• Experience supporting HR, recruiting, onboarding, or employee administration.
• Experience in Japanese-English interpretation or translation.
• Experience in the restaurant, hospitality, or retail industry.
• Experience supporting a new office or business operation.

Please…