Director of Student Facilities & Operations

Job Title: Director of Student Housing Facilities & Operations

Location: Rountree Commons Residence Hall at University of Wisconsin-Platteville

Reports to: Regional Vice President

Salary: $80,000-$90,000 per year (commensurate with experience) and a comprehensive benefits package

FLSA Status: Exempt

The primary responsibility of the Director of Facilities & Operations is to oversee and manage all day-to-day business and facility related functions for Rountree Commons, a 620-bed suite style facility owned by the UW-Platteville Real Estate Foundation located in Platteville, WI.Areas of responsibility include, but are not limited to, fiscal oversight, budget development, collections, client relations, maintenance/custodial services, capital projects, accounts payable and supervision.

The responsibilities of the Director of Facilities & Operations require a combination of managerial and interpersonal skills aimed at supporting the staff and residents while running a fiscally efficient operation. The Director of Facilities & Operations must work collaboratively with campus partners at UW-Platteville (Residence Life, Dining Services, Information Technology Services, etc.), UW-Platteville Real Estate Foundation (Director & Board Members), and COCM staff.

Rountree Commons is an affiliated but independent entity separate from the UW-Platteville that provides housing for UW-Platteville students.

• Supervise various levels of staff members.
• Oversee human resource functions such as benefits, worker’s compensation claims, payroll processing, hiring, training, and evaluating direct and indirect reporting staff.
• Represent the site and provide communication about the facility to campus partners, owner, auditors, state/county/city stakeholders and COCM corporate staff.
• Provide fiscal oversight by managing the operating and capital budgets which includes developing annual budget proposals, presenting budgets to the ownership for approval.

Facilities and Maintenance:

• Ensure execution of daily facilities maintenance, preventative maintenance plan, grounds, and custodial.
• Identify vendors and negotiate contracts for services provided.
• Interpret and enforce contracts.
• Manage annual turn of units between contracts including communication with vendors, housing, and contract maintenance staff, and walking units for final preparation prior to student move in.
• Work with Maintenance Supervisor to ensure completion of work orders in a timely manner.

Operations:

• Ensure all expenditures are within budget expectations.
• Track and approve expenditures and manage accounts payable functions.
• Submit monthly budget variance explanations.
• Communicate with COCM accountant staff.
• Manage vendor contract compliance and risk, including reviewing certificates of insurance and negotiating contract terms.
• Coordinate with COCM Risk Management and insurance brokers on claims.
• Distribute weekly reports about the facility including a weekly report and leasing status report.
• Plan and coordinate move-in, early arrivals, key management, loft requests, and move-out in partnership with UW-Platteville Residence Life.

Other Duties:

• Requires a regular workday with additional responsibilities in the evenings/weekends as needed.
• Participates in after hours on call emergency response rotation.
• Other duties as assigned.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform…