Accounts Payable Administrator

We are seeking a detail-oriented Accounts Payable Administrator for a part-time opportunity in Pleasanton, CA. This role supports a property management organization by managing invoice processing, vendor payments, account reconciliation, and accurate financial documentation.

The Accounts Payable Administrator is an important part of the accounting and finance function, helping ensure vendors, contractors, property owners, and internal teams receive timely and accurate support. This opportunity is ideal for an accounting professional who enjoys organized processes, vendor communication, and contributing to the financial health of a stable, team-focused work environment.

This role offers the chance to work with supportive leadership, collaborate with experienced property management and finance professionals, and contribute to a positive workplace where accuracy, accountability, and teamwork are valued.

• Review, verify, code, and process incoming invoices for property management services, repairs, maintenance, utilities, and operating expenses.
• Match invoices to purchase orders, delivery receipts, approvals, and supporting documentation before payment.
• Process vendor payments through approved methods, including checks, ACH transfers, wire transfers, or credit card payments.
• Reconcile vendor statements, research discrepancies, and resolve invoice or payment issues in a timely manner.
• Maintain accurate accounts payable records, receipts, payment logs, and documentation in the accounting system.
• Support month-end and year-end close activities by preparing reports, updating financial data, and assisting with audit or compliance documentation.

• Pay rate: $26.50 per hour.
• Job type:
  Part-time.
• Location:
  
  Pleasanton, CA.

• Manage full-cycle accounts payable processing for vendor invoices and operating expenses.
• Coordinate timely vendor payments and monitor accounts payable aging.
• Maintain accurate financial records and support month-end and year-end close processes.
• Communicate with vendors, property owners, contractors, and internal teams regarding invoice and payment matters.
• 3 to 5 years of accounts payable, accounting, or related finance experience.
• Experience reviewing invoices, matching supporting documentation, and resolving discrepancies.
• Strong understanding of vendor payment processes, account reconciliation, and financial recordkeeping.
• Proficiency with accounting systems, accounts payable workflows, and Microsoft Excel or similar spreadsheet tools.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage multiple invoices, deadlines, and vendor inquiries in a professional manner.
• Clear written and verbal communication skills with a customer-service mindset.
• Ability to maintain confidentiality and comply with company policies, accounting standards, and applicable regulations.

• Experience in real estate, property management, construction, maintenance services, or a related industry.
• Familiarity with property management accounting software such as Yardi, App Folio, MRI, or similar platforms.
• Experience supporting month-end close, vendor reporting, audit documentation, or budget forecasting.
• Ability to negotiate payment terms or assist with vendor account settlements when needed.

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