Payroll Admin

Job Description:

Accounts Payable / Accounts Receivable Specialist (3+ Years Experience)

Job Title:

Accounts Payable / Accounts Receivable Specialist

Location:

[Location]

Employment Type:

Full-Time

Position Summary

We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist with 3+ years of accounting experience to manage daily AP and AR functions. The ideal candidate will be responsible for processing invoices, managing customer payments, reconciling accounts, and supporting month-end close activities while ensuring accuracy and compliance with company policies.

• Review, verify, and process vendor invoices in a timely manner.
• Match invoices to purchase orders and receiving documents.
• Prepare and process weekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and W-9 documentation.
• Respond to vendor inquiries regarding payments and account status.
• Assist with month-end closing and AP accruals.

• Generate and distribute customer invoices.
• Apply customer payments and maintain accurate records.
• Monitor aging reports and follow up on outstanding balances.
• Research and resolve billing discrepancies and payment issues.
• Reconcile customer accounts and prepare account statements.
• Support collections efforts while maintaining positive customer relationships.
• Assist with cash application and bank reconciliations.

• Prepare journal entries and account reconciliations.
• Support month-end and year-end close processes.
• Maintain accurate financial records and documentation.
• Assist with audits and provide supporting documentation.
• Ensure compliance with company policies and accounting procedures.
• Collaborate with internal departments to resolve accounting issues.

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of 3 years of Accounts Payable and Accounts Receivable experience.
• Strong understanding of accounting principles and financial processes.
• Experience with ERP/accounting systems such as Net Suite, SAP, Oracle, Microsoft Dynamics, Quick Books, or similar.
• Proficient in Microsoft Excel, including VLOOKUPs, Pivot Tables, and formulas.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and customer service skills.

• Experience in staffing, professional services, manufacturing, or distribution environments.
• Knowledge of sales tax and multi-state transactions.
• Experience with month-end close and financial reporting.
• Familiarity with automated AP/AR processing systems.

Salary Range: $60,000 - $80,000 annually (depending on experience, location, and qualifications)

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off and Holidays
• Professional Development Opportunities
• Employee Assistance Program

This role is ideal for an accounting professional who enjoys balancing both payables and receivables while contributing to the overall financial health of the organization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.