Payroll Accountant; Temp

At Vagaro, we believe in fostering a collaborative and inclusive work environment where every team member can thrive. Our culture is built on innovation, continuous learning, and a passion for making a positive impact. We support our employees' growth and vision for themselves, offering opportunities for professional development and career advancement. Join us and be part of a team that values creativity, teamwork, and a commitment to excellence.

Plus, we know how to have fun while getting the job done!

The temporary Payroll Accountant will be responsible for managing the accurate and timely processing of payroll, administering payroll side of employee benefits programs, and ensuring compliance with relevant regulations. This person has in-depth experience collaborating with cross-functional teams, such as Finance, HR, and Legal, and have a strong knowledge of payroll processing, tax regulations, reporting requirements, and employee benefits program administration.

* Open to remote flexibility*

• Base Wage: $50 - $55 / hour DOE

• 3-month duration with possibility for extension.

• Process multi-state/multi-country payroll on a regular schedule, ensuring accuracy and timeliness of all payroll transactions.
• Maintain payroll records, including employee information, time and attendance data, and tax withholding details.
• Calculate and process adjustments (including manual checks), deductions, bonuses, and other earnings accurately based on approved documentation.
• Review payroll reports for accuracy and resolve discrepancies promptly.
• Handle payroll-related inquiries from employees while maintaining confidentiality.
• Coordinate with HR, Legal, and Finance departments to ensure proper onboarding and offboarding (final paychecks according to state labor laws) of employees in payroll and HRIS systems.
• Stay current with payroll laws, regulations, and best practices to ensure compliance.
• Reconcile payroll following every payroll processing cycle and/or end of month final check processing to all payroll accounts.
• Assist in year-end payroll processes, including generating W-2s, reconciling payroll data, and preparing necessary reports.
• Create annual employee pay increase and bonus spreadsheet as per requirements of executive leadership. Distribute timely and ensure processing of bonus, commission and increases are done timely.
• Verify on a regular basis (ie: 3 times per week) if direct deposits have been returned to ensure system is processing employee checks, and resolving within the system.
• Approve expense reimbursements on timely basis and according to company policy. Communicate any policy violations with employee’s manager and finance leadership.

• Reconcile benefits accounts and invoicing, ensuring accuracy and completeness by the 3rd week of each month.
• Reconcile 401k deferrals and employer match every payroll processing cycle, ensuring accuracy and completeness
• Ensure employee benefit funding and garnishments are completed on timely basis
• Support annual benefits open enrollment by verifying deductions are accurate and set up appropriately for proper payroll deductions.

• Prepare and post payroll-related journal entries to the general ledger.
• Reconcile payroll accounts, including wages, taxes, benefits, and deductions, ensuring accuracy and completeness.
• Assist with month-end and year-end close processes related to payroll and benefits.
• Generate and review payroll-related financial reports for internal and external stakeholders.
• Create account reconciliation files and reconcile accounts, benefit invoices, and taxes in excel.
• Completing monthly flux analysis by the 154th business day…