Executive Assistant Office Manager

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Direct message the job poster from Micheletti Media

Micheletti Media | Pleasanton, CA (In-Office)

The Executive Assistant is a high-ownership operator whose mission is to maximize the CEO’s efficiency, protect their time, and create operational clarity across the business.

You are the right hand to the CEO—ensuring communication, tasks, and systems run smoothly so the CEO can stay focused on high-leverage activities such as strategy, growth, content development, and client success.

This role is ideal for a driven, emotionally mature, low-ego, high-ambition recent graduate who wants real exposure to how a modern, story-driven media company is built and scaled. You’ll gain hands‑on experience across brand building, operations, marketing, leadership, event planning, and high‑level business strategy.

If you thrive in fast‑paced environments, think proactively, and enjoy taking ownership—this role is for you.

Your goal is simple:
Make the CEO’s job easier so the business can grow faster.

• Email & Communication Management
  • Review, filter, and prioritize the CEO’s inbox
  • Respond to appropriate emails professionally and promptly
  • Flag only critical items that require the CEO’s attention
• Calendar & Meeting Management
  • Maintain the CEO’s calendar using the Great Day Formula
  • Schedule recordings, strategy sessions, and team meetings
  • Ensure meetings are intentional, strategic, and not reactive
• Event Planning & Coordination
  • Plan and execute client meetups, workshops, and corporate events
  • Manage logistics, RSVPs, guest experience, and on‑site setup
• Marketing & Brand Support
  • Support consistent posting across the CEO’s personal brand and Micheletti Media
  • Assist with content scheduling, organization, and monthly cadence planning
• Podcast Scheduling & Operations
  • Outreach and coordinate podcast guests
  • Maintain a rolling 4‑week pipeline of recorded or scheduled interviews
  • Assist with equipment setup when needed
  • Track business expenses and receipts
  • Monitor basic cash‑flow items
  • Ensure client payments are received on time
• Project Tracking & Organization
  • Maintain timelines for major initiatives
  • Provide weekly project status updates to the CEO
  • Keep the CEO’s task list clean, prioritized, and actionable
• Office & Hospitality Duties
  • Maintain the office daily at a 5‑star hotel standard
  • Prepare the space for client sessions, recordings, and meetings
  • Stock snacks, drinks, and client preferences
• Content Delivery & Team Communication
  • Upload, organize, and catalog content after shoots
  • Communicate daily with the editing team
  • Ensure deadlines are met and deliverables are never late
• High performers can grow into:
  • Brand Manager
  • Chief of Staff (long‑term)

This is not a dead‑end assistant role. High performers can grow into:

1. Protect the CEO’s Time – Filter ruthlessly. Only high‑value items reach the CEO.
2. Calendar Efficiency – Structure, clarity, and punctuality are non‑negotiable.
3. Appreciate the Response – Every message gets a professional, timely reply.
4. Design the Play – Be proactive. Anticipate problems before they happen.

• CEO spends 90%+ of time on high-value activities
• 95%+ client satisfaction
• Office remains consistently clean and professional
• All meetings, shoots, and events run smoothly
• Increased client lifetime value through better organization

• 1+ year experience in assistant, operations, or admin roles
• Strong written and verbal communication
• Ability to respond to messages within 15 minutes during working hours
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Highly organized with a calm, focused demeanor
• Comfortable with physical tasks (cleaning, setting up equipment)
• Interest in podcasts, content creation, or digital marketing
• Ambitious, low‑ego, eager to learn
• Emotionally mature with strong problem-solving skills

• Dedication – Committed to reaching your highest potential
• Community – Build and maintain strong relationships
• Ambition – Dream bigger and push further
• Integrity – Honest, direct, and unafraid of uncomfortable truths
• Urgency – Execute with speed and intention

Base Salary: $50,000–$60,000/year (based on…