Architectural Project Manager - Planning

Architectural Project Manager – Planning at DAHLIN Architecture | Planning | Interiors

At DAHLIN, we believe great design starts with thoughtful planning. We are seeking an Architectural Project Manager to join our Planning & Entitlement Team to lead and deliver projects from early planning through schematic design and entitlement. This hybrid role requires at least three days per week onsite in our Pleasanton, CA office.

• Lead planning efforts and author policy documents, including specific plans and objective design standards
• Define, monitor, and manage project scope, schedule, staffing, and work plans
• Prepare and negotiate proposals, fees, schedules, and contracts for clients and consultants
• Serve as the main point of contact for clients, ensuring timely communication and effective resolution of issues
• Build and maintain strong client relationships and stay informed of their goals, audiences, and market trends
• Schedule, document, and run project‑related meetings with clients, internal teams, and consultants
• Direct the day‑to‑day activities of cross‑functional project teams to ensure quality, budget, and schedule compliance
• Develop, communicate, and track project work plans, budgets, and deliverables
• Coordinate with consultants and manage project documentation throughout all phases
• Identify and resolve project challenges in collaboration with Principals and design staff
• Support business development efforts with current and prospective clients
• Contribute to project reporting and staffing discussions to support team performance and financial goals
• Foster a positive team environment by supporting staff development, training, and mentoring
• Oversee project set‑up, including contracts, processes, and accounting coordination for invoicing
• Ensure smooth transition of projects to design development and construction documentation teams
• Conduct post‑contract follow‑ups to confirm client satisfaction and identify future opportunities

• Strong understanding of the full planning, design, and production process
• Ability to evaluate and respond to the technical impacts of design decisions
• Exceptional writing skills for planning and design documentation
• Strong knowledge of planning entitlement processes and requirements
• Proven project management experience, including scheduling, scopes, fees, coordination, and client communication
• Excellent leadership, communication, and organizational skills
• High design competency with working knowledge of building and zoning codes
• Proficiency in AutoCAD, Revit, Sketch Up, Enscape, Bluebeam, Adobe Creative Suite, and Microsoft Office
• A proactive, adaptable approach and comfort working in a fast‑paced environment

• Experience in planning, design management, and project management REQUIRED
• Bachelor’s degree or higher in Urban Design, Planning, or Architecture
• 5+ years of experience in urban design and master planning
• AICP or architectural licensure preferred
• Commitment to ongoing professional development
• Must be legally authorized to work for any employer in the United States without any restrictions; visa sponsorship is not offered for this position

We offer a competitive compensation package based on experience and qualifications. Starting salary ranges from $90,000 to $120,000, depending on qualifications. Benefits include medical, dental, and vision coverage, a pre‑tax Flexible Spending Plan, Employee Stock Ownership Plan, and 401(k).

DAHLIN is a diverse, award‑winning architecture, planning, and interiors firm with offices throughout the Western United States. We have more than 45 years of experience building communities and are driven by the vision of creating places that promote human fulfillment and well‑being.

As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. Women and people of color are especially encouraged to apply. Our firm participates in E‑Verify.

NOTE:

We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees.