Procurement and Vendor Management Manager

Location: Onsite – Pleasanton, California
Reporting to: Chief of Staff

At STN
, we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting-edge solutions, and a security-first mindset. We provide end-to-end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future-ready transformation.

As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long-term impact.

Our approach is innovation-led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real-world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology.

• Cost of goods for technology resale, including OEM hardware, software licensing, and third-party support contracts purchased on behalf of customers

• Internal services and corporate spend, including SaaS, professional services, contract labor, insurance-adjacent vendors, and facilities

• Capital and construction spend for data center site buildouts, including long-lead equipment, trade contractors, and logistics

• Compute and infrastructure supply agreements supporting the GPU-as-a-Service business

Partners closely with:
Finance and Accounting, Legal and Contracts, Technical Operations, Infrastructure, Security, and the Sales organization.

Responsibilities – Procurement for Resale

• Source and price hardware, software, and third-party support across OEMs, distributors, and VARs, keeping cost and availability data current so Sales can quote without one-off pricing requests

• Secure deal registration, special pricing, and partner program benefits (certifications, rebates, renewals), and confirm registered pricing is applied at PO and invoice

• Protect quoted margin through fulfillment by catching price, freight, currency, and substitution changes, and pursue alternate supply paths that improve margin or delivery

• Own the resale PO lifecycle from issuance through receipt and reconciliation, flagging lead-time, allocation, and backorder risk to Sales and Operations early

• Handle RMAs, warranty registration, and post-sale supply issues with Sales and Technical Operations

• Partner with Legal and Contracts on import and export compliance, including export controls on GPUs and other advanced computing items, country-of-origin and customs classification, and tariff exposure in quoted pricing

Responsibilities - Internal Procurement for Services & Corporate Spend

• Own intake-to-purchase for internal requests and run competitive sourcing (RFI, RFP, RFQ, bid evaluation, award recommendations) for material purchases

• Develop category strategies for major spend areas, using market benchmarks and should-cost analysis to test vendor pricing

• Negotiate SaaS, professional services, contract labor, and recurring service agreements, and maintain a renewal calendar that drives negotiations well before auto-renewal

• Right-size recurring spend through license true-downs, tier changes, and tool consolidation, and bring shadow IT and off-contract spend into the approved process

• Provide the commercial position to Legal on MSAs, SOWs, order forms, data processing terms, and security addenda, and partner with Finance on budget, accruals, capex versus opex treatment, and forecasting

• Write and maintain the procurement policy (approval thresholds, delegation of authority, bidding requirements, exceptions) and enforce three-way match with Accounts Payable

• Set savings targets with Finance, track realized savings against budget, and report results to the Chief of Staff on a regular cadence

Responsibilities – Internal Procurement for Site Buildouts

Data center buildouts are schedule-driven and capital-intensive. Missed lead times directly affect delivery dates, so procurement timing is critical to project success.

• Own each site's procurement schedule, working back from energization and delivery dates to set order-by dates for every long-lead item

• Source infrastructure equipment (compute and GPU platforms, networking, storage, racks, power, cooling, cabling) and award electrical, mechanical, and fit-out trade bids with Infrastructure and site leadership, and negotiate the compute and…