Billing Clerk

The Billing Clerk is responsible for accurately processing and reconciling sales-related accounting transactions within the dealership. This position ensures that all vehicle deals are posted correctly, payables and receivables are balanced, and supporting documentation is maintained for accuracy and compliance. The Billing Clerk works closely with the Finance and Sales departments to ensure smooth deal flow from contract to funding and proper reporting to the manufacturer.

• Review and post all vehicle sales deals to accounting, ensuring accuracy and resolving discrepancies before posting.
• Handle all car deal payables and receivables; reconcile balances weekly.
• Process cancellations for warranties and GAP, ensuring proper adjustments in accounting records.
• Process and reconcile monthly finance reserve statements.
• Manage and process chargebacks for the finance office.
• Reconcile commission payroll bi-weekly based on finalized deal postings.
• Prepare and post correcting journal entries as needed.
• Post daily Dealer EFTs.
• Process paperwork for dealership vehicle purchases.
• Pay off floorplan (flooring) daily for sold or traded units.
• Process stock number assignments for lease buyouts.
• Report sold vehicles to Ford in a timely and accurate manner.
• Prepare and mail payoff checks via UPS.
• Cross-train and provide backup support for the Cashier and Accounts Payable Specialist roles.
• Serve as backup for cashiering and phone coverage.
• Assist the Controller with other accounting tasks and projects as assigned.

• Strong attention to detail and accuracy in financial data entry and reconciliation.
• Excellent organizational and time management skills.
• Proficient in Microsoft Excel and dealership management systems.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and teamwork skills.
• Previous dealership accounting or sales billing experience preferred.