Administrative Assistant; On-Site

ADMINISTRATIVE ASSISTANT

This is a highly visible, on‑site position ideal for a skilled administrative professional who is upbeat, professional and loves to think of all the details. In this role, you will serve as a trusted partner to the President and a central point of coordination for the broader company. Through strong value judgement, proactive organization, and a welcoming presence, this role supports leadership effectiveness and creates a positive, professional experience for employees, customers, and visitors alike.

Schedule:

Monday – Friday 8:00 AM – 5:00 PM

Location:

Plymouth, MI
Remote/Hybrid:
Not Eligible
Overtime:
Eligible

Pay Type:

Hourly
Pay

Schedule:

Biweekly
Benefits: BCBS Medical, Delta Dental, VSP Vision (Coverage starts on Day 1)
Retirement: 3 % 401(k) Safe Harbor Contribution, Immediately Vested
Additional Perks:
Paid Time Off, Paid Company Holidays, Company Holiday Picnics and Parties, Race Win Celebrations, etc.
Attire:
Business Casual Monday‑Thursday, Casual Fridays

70% Supporting Executive Team / Company President

• Meeting Coordination:
  Schedule and organize meetings at the President’s direction, ensuring they are appropriate in length and timing.
• Calendar Management:
  Direct access to the President’s calendar to manage and maintain a clear and organized schedule including near‑term and long‑term planning.
• Email Processing:
  Prioritise the President’s email inbox for messages requiring his attention and provide timely replies for non‑urgent items.
• Travel Planning:
  Arrange all aspects of travel, including itineraries, accommodations, and transportation.

30% Company‑Wide Support

• Answer the phones and support incoming calls from vendors, customers, suppliers and applicants.
• Greet guests at the door and provide a welcoming atmosphere.
• Serve as the “go‑to” team member for answering incoming company calls and visitors.
• Maintain company phone list, directory and up‑to‑date contact information.
• Maintain office supply levels, work with building vendors and maintain security codes and entry door badges.
• Provide hospitality support (e.g., coffee, lunch ordering) for customer meetings and all‑hands gatherings.
• Complete administrative tasks for employees and company leaders.
• Event Planning:
  Organise and oversee corporate events, ensuring they align with business goals and President/Director availability.

• Associate’s Degree and 3+ years of professional administrative experience in an office environment.
• Strong computer skills:
  Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat.
• Fantastic organisational skills.
• Able to work both independently and as a member of a team.
• Excellent verbal and written communication skills.
• Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgement and diplomacy.
• Prior experience dealing with the general public: demonstrated sensitivity; ability to listen and deal warmly and empathetically with a wide range of people.
• Strong interpersonal skills along with excellent oral and written communication.
• Strong command of the English language – knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Remain stationary for 70 %+ of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.

Mid‑Senior level

Full‑time

Administrative

Industrial Machinery Manufacturing