Administrative Support Coordinator

Administrative Support Coordinator – Lantronix

The Administrative Support Coordinator provides essential administrative and operational support to ensure the efficient day‑to‑day functioning of office and HR‑related activities. The role performs a variety of routine and defined clerical tasks, offering general administrative assistance to the Human Resources team and office support to multiple site locations. Success in this role relies on strong organizational skills, excellent internal customer support, and consistent execution of core administrative tasks such as filing, data entry, and supply management in a timely and accurate manner.

The position reports to the Human Resources department and requires sensitivity and confidentiality.

• Assist with general office tasks such as copying, mailing, processing invoices, and handling mail.
• Support planning and coordination of office‑wide activities including facilities maintenance, space planning, meetings, travel, and events.
• Monitor inventory and order office supplies, snacks, and other provisions as needed.
• Prepare, maintain, and organize physical and electronic records and documents.
• Screen and route calls; respond to routine internal and external inquiries via phone or email with appropriate correspondence.
• Schedule meetings, coordinate travel arrangements, and facilitate group activities.
• Input, maintain, and verify data in tracking systems or databases.
• Compile, review, and analyze data to prepare reports, charts, budgets, and presentation materials using spreadsheets, word processing, or specialized software.
• Prepare and distribute regular reports and communications.
• Address routine issues or coordinate with stakeholders to resolve problems and retrieve documents or information requested by internal and external parties.
• Assist with HR‑related activities such as onboarding, interview scheduling, and training coordination.
• Provide support for system or database administration tasks, including data input, user support, reporting, and upgrades.
• Perform additional duties as assigned.

• Strong organizational skills.
• Professional verbal and written communication.
• Customer focused.
• Takes initiative and is a self‑starter.
• Proactive and comfortable prioritizing tasks in a fast‑paced evolving environment.
• Solutions oriented.
• Coordinated in managing events or projects.
• Intermediate level skills using Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Resilience in working in a fast‑paced office environment supporting global time zones.
• Adaptability interacting with colleagues speaking different languages and cultures.

• High School Diploma or GED.
• 1–2 years of relevant experience.

• Associate’s degree or Bachelor’s Degree.
• 2+ years of relevant experience in a customer support or office professional environment.
• Experience using Microsoft applications, SharePoint, and ADP.

Starting $16 per hour+ depending upon education and experience.