Contract Administrator

Contract Administrator role at Equans UK & Ireland at Broomfield Hospital, Chelmsford, Essex. This is a permanent, full-time role, working 40 hours per week. On offer is a competitive salary and benefits package.

• Interpret and action service sheets, insurance reports and other correspondence, highlighting follow on works where required to conclusion, to ensure contractual KPI/SLA and commercial compliance
• Support the Senior Operations Manager in collating and presenting the information required for monthly internal and contract reporting, H&S returns and other reporting
• Work with the Performance team to analyse trends from maintenance records, CAFM information and other means. Produce reports as required for ad hoc queries
• Support the Operations team in responding to stakeholder enquiries, attending site tours, ensuring inductions are carried out and RAMS are reviewed
• Data input to various monitoring and recording systems and databases
• Own the management and updating of Maintenance records and forward Lifecycle schedules
• Proactively implement automation and streamlining of processes and record keeping, ensuring that SharePoint and hard copy filing system is maintained and duplication is avoided. Ensure that the data library is up to date and archiving is carried out
• Support and provide cover for the FM Admin and Contract Admin roles as required

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 2 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

• Contract administration support or service delivery administration in a technical or Hard FM environment, with experience or qualifications in a mechanical or electrical field
• Ability to interpret data from service reports, allocate actions and follow standard operating procedures to ensure contract KPI's/SLA's are met
• Excellent IT skills, fully adept in the use of Microsoft Office, Power BI and dedicated software management systems. Able to create, maintain and manage as live spreadsheets and produce reports
• Excellent analytical skills, to be able to identify trends and anomalies, with the ability and attention to detail to interpret their findings and report in a concise manner
• Experienced in Computer Aided Facilities Management CAFM systems, preferably Maximo
• IOSH or other relevant H&S qualification (Desirable)
• Experience and able to navigate through Statutory and Regulatory information, including British Standards, Healthcare Technical Memorandum and Contract Schedules (Desirable)

This role includes a DBS Standard check therefore ability to pass is essential.

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values - Accountability, Respect, Team Spirit, and Service Focus. We take ownership, act with integrity, and set high standards.

We listen, support, and care for one another. We collaborate and…