Office Administrator

Office Administrator Job Type: Full-time, office-based (9:00am – 6:00pm) Salary: £40,000 – £45,000 Our client, within the shipping industry, is looking to appoint a professional and highly organised Office Administrator. This role is key to ensuring the efficient day-to-day running of the office, supporting business operations, and maintaining adherence to internal procedures. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple responsibilities with confidence.

Key Responsibilities:

Oversee and coordinate all administrative functions to ensure smooth office operations and compliance with company policies. Manage the reception area, including greeting visitors, handling incoming calls, and managing correspondence. Monitor office supplies, place orders as needed, and manage supplier relationships and service agreements to ensure cost-effectiveness and continuity of services. Coordinate meetings, including scheduling, catering arrangements, travel bookings, and accommodation. Act as the main point of contact for health and safety matters, organising audits and liaising with building management.

Support onboarding processes for new employees and interns. Process invoices using SAP and maintain accurate payment records. Serve as the primary contact for office maintenance, service requests, and IT-related issues, ensuring timely resolution. Manage subscriptions relevant to the business, ensuring accurate records and timely renewals on favourable terms.

To apply for this Office Administrator role, please submit your CV. All applications will be handled with strict confidentiality.