Rental Administrator
Listed on 2026-10-16
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Clerical
Department: Rental
Employment Type: Permanent
- Full Time
Location: Erith
Reporting To: Rental Manager
Compensation: £28,000 / year
The London Hire Group of Companies are both the largest provider of accessible vehicles in the UK, as well as a reputable contractor of full transport services for vulnerable children and adults through London Hire Community Services. Our head office is based in Erith, Kent, and we have depot spaces around London, as well as in Milton Keynes, Hertfordshire, and Oxfordshire.
We have an opportunity for a Rental Administrator to join our team to assist with the administration of the day-to‑day operations of the Rental department. The Rental Administrator will have responsibilities in the following functional areas of administration: diary keeping, monthly auditing, arranging rental agreements, managing invoices and purchase orders.
Key Responsibilities- Updating and managing available list from Stream Reports (On & Off Hires) daily and keeping the Rental Oracle sheet up to date each day.
- Monitoring operations reports with the guidance of the Rental Supervisor & Rental Manager
- Managing Excess mileage, RFL & any other recharge work in the Rental department
- Managing and keeping the daily diary up to date and before end of billing month, along with sending out 90-day agreement extensions where necessary Docusign system in place.
- Highlighting and reporting vehicles dependency as to whether they are disposal, need maintenance or if they are reserved for customers on the yard list and on the oracle.
- To assist the rental supervisor & Manager with rental bookings from new and current customers.
- Prepare rental agreements for upcoming audits with the rental supervisor & Manager, whilst working alongside our admin and finance departments.
- Managing and keeping record of all insurance certificates for our current customers and update monthly as and when records become outdated.
- Assist the Rental Supervisor and Rental Manager with any bodywork or disposal requirements.
- Managing and organising invoices for hired vehicles and checking PO numbers.
- Filing, managing contracts and rental agreements to the system as instructed, monitoring weekly reports to ensure these are up to date.
- Manage phone calls and emails within the department.
- Previous experience in administration (1- 2 years required)
- Previous experience in the automotive industry is desirable.
- Proactive and have a professional approach demonstrated throughout your work.
- Excellent time management skills.
- Well organised, with excellent attention to detail.
- Excellent verbal and written communication skills.
- Reliable and enthusiastic, with the ability to work both independently and as part of a team.
- Able to use initiative and adapt to support other areas of the business when required.
- Proficient in Microsoft Word, Excel, and Outlook. Experience using Key2 software is preferred but not essential.
- Working Monday
- Friday, 08:00 - 17:00, 40hours per week - Bereavement leave
- Company events
- Access to our Employee Assurance Programme.
- On-site parking
- Referral programme
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).