Project/Admin Assistant
Job in
Plymouth, Devon, PL2, England, UK
Listed on 2026-10-30
Listing for:
DK Recruitment
Full Time
position Listed on 2026-10-30
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Clerical, Data Entry
Job Description & How to Apply Below
Admin / Project Assistant – Maternity Cover
Location:
Plymouth
Start Date:
Beginning of December 2026
Working Hours:
Monday – Friday, 8:00am – 5:00pm
Benefits:
On-site parking
Salary - £28,089 per annum
The Opportunity
We are currently recruiting for an organised, proactive and detail-oriented Admin / Project Assistant to join an established construction company based in Plymouth, providing maternity cover on an initial 12 month fixed-term contract.
There is potential for the contract to be extended beyond the initial 12 months.
Working within a friendly, open plan office alongside a small team of Project Administrators and Coordinators, you will play an important role in supporting the successful delivery of multiple construction projects.
This is a varied administrative and coordination role, involving procurement, project documentation, supplier liaison and general project support. You will be a key point of contact between the office, site teams, contractors and suppliers, ensuring everything runs smoothly and projects remain on track.
Key Responsibilities
* Manage and maintain project and site files, both digitally and in hard copy.
* Prepare Health & Safety documentation, including RAMS, COSHH and work permits.
* Coordinate procurement of materials, labour and subcontractors.
* Raise purchase orders, confirm orders and arrange site deliveries.
* Liaise with Site Managers, contractors, suppliers and project teams.
* Support Quantity Surveyors and Project Managers with administration.
* Monitor project progress and report delays or issues.
* Prepare weekly client updates and site progress reports.
* Coordinate site requirements, including materials, PPE, welfare and equipment hire.
* Process timesheets, receipts, delivery notes and site paperwork.
* Check supplier invoices and resolve discrepancies.
* Maintain equipment hire records and monitor return dates.
* Assist with Operations & Maintenance (O&M) manuals.
* Attend meetings, take notes and prepare minutes.
* Arrange accommodation and travel for site personnel.
* Coordinate site visits, project handovers and archiving.
Skills & Experience
* Previous administration experience essential.
* Project Administration or Coordination experience desirable.
* Construction industry experience advantageous.
* Procurement experience beneficial.
* Confident using Microsoft Office, particularly Excel.
* Excellent organisation and time-management skills.
* Strong communication and attention to detail.
* Ability to manage multiple tasks and meet deadlines.
* GCSE Maths and English (Grade A–C or equivalent).
Working Hours & Additional Information
* Monday to Friday, 8:00am – 5:00pm.
* Occasional flexibility may be required to work beyond these hours when necessary.
* On-site car parking available.
* Friendly, informal open-plan office environment.
* Driving licence desirable, as occasional site visits may be required.
Interested?
If you have strong administration skills, enjoy working in a busy construction environment and are looking for your next opportunity, we would love to hear from you.
Apply today to be considered for an early December start
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