Research Finance Administrator

University Hospitals Plymouth NHS Trust is looking for someone with a keen interest in finance administration to join our Research & Development Finance Team based at Derriford Hospital.

If you are interested and would like to know more about the role please contact:

Ensure financial information is processed in accordance with procedures to provide information for statutory returns.

Investigate enquiries & queries from suppliers & staff/customers & provides assistance & advice as required.

Ensures that work is completed in line with financial timescales.

Ensure internal Edge system is kept up to date and accurate.

Ensure costings for studies get completed within an agreed timescale

The post holder will be encouraged to continue to undertake the Association of Accountancy Technicians training qualification with a nominated provider.

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment.

We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on  We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles.

Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

PRIMARY DUTIES & AREAS OF RESPONSIBILITY

1. To provide finance support to the Finance Team Leader to meet the requirements of the Trusts Budget Holders and the Management and Financial Accounting teams and to enable accurate reporting of the monthly R&D financial result of each Directorate in-line with closedown timetables.

2. This role will be team based and the primary duties of the job may not always be completed regularly by each team member, but they will be expected to have knowledge of and be able to cover each task.

3. To plan and organise straightforward tasks, some of which may be ongoing. Schedules work to ensure daily, monthly, quarterly, and annual financial timetables are met.

4. Month end Financial Results:
To complete task lists including analysis and interpretation of data as required. Identifies errors and discrepancies and sorts out problems using a range of options.

5. Budget and expenditure movements, pay and non-pay:
To accurately complete the correction of items identified as being incorrect, producing budget, accrual and permanent journals as required.

6. Balance sheet reconciliations: balance and reconcile simple control accounts.

7. Ensure that income and expenditure items are correctly coded to budgets. Produce any required analysis.

8. Invoicing:
Ensure that income is invoiced in a timely and accurate manner and Credit notes are correctly raised.

9. Accounts Payable:
Ensure all non-purchase order invoices are directed to the relevant budget holder for coding and approval and that credit notes are chased in a timely manner.

10. Accounts Payable:
Answer complex supplier and budget holder queries on invoices.

11. Produce regular financial and management information. Comment on improvements and changes that could be made to processes, and once agreed, implement changes and new procedures.

12. Input financial data into computerised and paper databases/systems. Creates and updates complex financialspreadsheets.

13. Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff. Provides induction training for trainees or new members of staff.

14. Assists patients / clients during incidental contacts / provides non-clinical advice, information to patients / clients / relatives. Ensure all departmental policies and procedures are adhered to.

15. Budget commercial and non-commercial studies for research & liaise with sponsors and Principal Investigators where required.

COMMUNICATIONS & WORKING RELATIONSHIPS

1. To provide financial support to the R&D Management Accountant, and other R&D Finance staff.

2. To assist the R&D Management Accountants in costing commercial & non-commercial…