Finance & Accounting Officer

Finance Lead

None

Remote, with residence in UK, NL or USA and availability in US Eastern Timezone to collaborate with team members. Some domestic and international travel to be expected.

Part-time to full-time (0.8-1.0 FTE)

The F&A Officer supports the effective day-to-day financial operations of our organization, ensuring accurate financial records, timely processing of transactions, and compliance with organizational policies and procedures.

Working closely with colleagues across Finance, Operations, and regional teams, the F&A Officer is responsible for core transactional accounting activities, including accounts payable and receivable, bank reconciliations, expense processing, and financial administration.

The role contributes to maintaining strong financial controls, supporting month-end and year-end processes, and ensuring that financial information is accurate, complete, and readily available to support effective decision-making.

The successful candidate will be detail-oriented, highly organized, and comfortable working in a collaborative, international environment. They will bring a proactive and service-oriented approach, balancing accuracy and compliance with practical and efficient financial support.

• Accuracy and Attention to Detail:
  Maintains high standards of accuracy and completeness in financial transactions, records, and reconciliations.
• Accountability and Reliability:
  Takes ownership of responsibilities, meets agreed deadlines, and follows through on commitments.
• Collaboration and Service Orientation:
  Builds effective relationships with colleagues and stakeholders, providing responsive and practical financial support.
• Problem-Solving:
  Identifies discrepancies and processing challenges, investigates underlying causes, and contributes to timely resolution.
• Process and Compliance Awareness:
  Understands the importance of financial controls, documentation, and consistent application of policies and procedures.
• Adaptability and Continuous Improvement:
  Responds constructively to changing priorities, systems, and processes while identifying opportunities to improve efficiency and effectiveness.

• Manage day-to-day financial administration using Sage Intacct, including processing invoices, payments, expenses, and other financial transactions.
• Process purchase and sales invoices accurately and promptly, verifying appropriate approvals, supporting documentation, and compliance with internal procedures.
• Ensure income and expenditure are accurately coded to the appropriate nominal, department, project, and fund accounts.
• Maintain complete, accurate, and well-organized financial records, supporting audit readiness and financial transparency.
• Process staff expenses and corporate credit card transactions in accordance with organizational policies and authorization requirements.

• Undertake regular bank reconciliations, investigate discrepancies, and ensure transactions are accurately recorded.
• Prepare weekly supplier payment runs for review and authorization, ensuring compliance with delegated authorities and segregation of duties.
• Process and record bank transactions, maintaining accurate and up-to-date financial information.
• Support accounts receivable and credit control activities, including monitoring outstanding balances, following up on overdue payments, and resolving payment queries.

• Support month-end and year-end accounting activities, including reconciliations, transaction reviews, and preparation of supporting schedules.
• Assist with maintaining accurate financial information for management reporting, budgeting, and financial monitoring.
• Provide financial data and supporting documentation as required for internal reviews, external audits, and reporting requirements.
• Identify discrepancies, incomplete documentation, or potential processing issues and elevate these appropriately.

• Apply established financial policies, procedures, and internal controls consistently across daily activities.
• Support improvements to financial administration processes, contributing to greater efficiency, accuracy, and consistency.
• Maintain appropriate confidentiality and exercise sound judgement when handling financial and organizational…