Administrative Assistant

Overview

Administrative Assistant role at Volunteers of America Los Angeles (VOALA). Pay rate: $20.70 - $21.79 per hour. VOALA is a non-profit human services organization serving people in need, strengthening families, and building communities in the Los Angeles area.

Equal Opportunity employer. VOALA participates in E-Verify to confirm work authorization. See the full text for required consent and notices.

• General office duties: filing, assisting other staff, preparing client and worker folders, record files, and general filing of records and documents.
• Coordinate staff training and administrative events; participate in organizational functions and events; database entry as directed; order office supplies; type, create, and mail correspondence.
• Receptionist duties: answer telephone and e-mails; maintain informational and operational documents; establish and maintain cooperative relationships with program staff, families of clients, business agencies, office vendors, and the general public.
• General filing and records management; restock supplies; assist with service hour billing; coordinate staff training and administrative events; other duties as required and may be subject to change.

• General filing, prepare client and worker folders, restock supplies, receptionist duties, assist with service hour billing, and coordinate staff training and administrative events.

• Requirements:
  Must be able to pass a fingerprint clearance and background check, including criminal history, personal references, employment and education verifications.
• Education:
  
  High School Diploma or Equivalent.
• Experience:
  
  2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement.
• Preferred qualifications:
  
  Knowledge of nutrition practices and allergy restrictions/food substitutions; knowledge of CA driving laws; promotes nutrition curriculum, activities, and initiatives; bilingual English and Spanish (written and verbal);
  Associate of Arts degree in Business Administration or Management Science (experience may substitute for education on a year-for-year basis).

VOALA offers competitive medical, dental, vision and retirement benefits.

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. This employer participates in E-Verify and will provide Form I-9 information to confirm work authorization. If E-Verify cannot confirm, the employer will provide instructions and an opportunity to resolve the issue before any action is taken.

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