Administrative Assistant I​/II​/III; POOL

About WesternU

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. Western

U is more than the practice of medicine. We are defined by character and culture.

At Western

U, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of Western

U. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Control Number

Position Control Number T02292

Type of Position

Type of Position Temporary / Contract

Position Status

Position Status Temporary/Contract

Department

Department 5701-Human Resources

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

This is a continuous active recruitment for an application pool to fill open ranks administrative support assignments on an as-needed basis. Applications are accepted year-round and will remain in the pool.

The Administrative Assistant provides a broad range of administrative and clerical support to ensure efficient operation of the office or department. This role assists management, staff, and external partners through effective communication, organization, and coordination of daily activities. The open-rank designation allows for consideration of candidates with varying levels of experience, skill, and responsibility, with rank determined upon hire.

Knowledge,

Skills and Abilities

Minimum requirements will vary depending on rank, but generally include:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Attention to detail, accuracy, and a high level of confidentiality.
• Ability to work independently and collaboratively in a team environment.

Required Qualifications

• High school diploma or equivalent (associate’s or bachelor’s degree preferred for higher rank).
• Proven administrative, clerical, or customer service experience (level of required experience may range from entry-level to advanced).

Preferred Qualifications

• Provide front-line administrative support, including answering inquiries, managing correspondence, and maintaining records and databases.
• Coordinate schedules, meetings, events, and travel arrangements, ensuring all logistics and materials are prepared.
• Assist with document preparation, budget tracking, purchasing, and other operational tasks to support departmental goals.
• Handle confidential information with professionalism while fostering effective communication between staff, management, and external partners.
• Other related duties and responsibilities as assigned.

Work Schedule

Standard 8:00 AM to 5:00 PM

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits.

• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University…