Communication & Event Specialist

Type of Appointment:
Full Time, Probationary
Job Classification:
Mar Comm Professional I
Anticipated Hiring Range:
Up to $4,570 max

Work Schedule:

Monday - Friday 8:00 a.m.

- 5:00 p.m.

The mission of the College of Engineering is to educate engineers and technologists to meet increasingly complex technical and socioeconomic challenges. The College of Engineering provides study opportunities to more than 4,700 undergraduate and graduate students in seven engineering departments, offering eleven programs leading to Bachelor of Science degrees in Aerospace, Chemical, Civil, Electrical, Industrial, Manufacturing, Mechanical, Engineering Technology, Construction Engineering Technology, and Electrical and Computer Engineering Technology.

In addition, the graduate division offers programs leading to Master of Science degrees in Civil Engineering, Electrical Engineering, Engineering Management, and Mechanical Engineering. The undergraduate curricula are accredited by the Engineering Accreditation Commission or the Technology Accreditation Commission of ABET, Inc. (Accreditation Board for Engineering and Technology).

Communications Project & Communication Collaboration

• Contribute to developing, maintaining, and executing a communications calendar to ensure timely and high-quality delivery of messages.
• Help develop and maintain a project tracking system to monitor schedules and meet deadlines.
• Collaborate and assist with communication and marketing efforts for college-wide events, ensuring alignment across stakeholders, and application of a wide variety of policies and procedures relating to and impacting the college.

Web & Digital Content

• Independently update and create web pages for the College of Engineering using the university's CMS platform.
• Manage the College's Social media presence, including weekly content planning and posting to Instagram.
• Contribute to content creation, including newsletters, publications, and marketing messaging for various audiences, including current and prospective students, alumni, industry representatives, and current and prospective donors.

Data & Reporting

• Collect, interpret, and present data on enrollment, admissions, and graduation rates for annual surveys and reports.
• Apply research and statistical methods to generate actionable insights and present findings in reports, dashboards, and presentations for leadership decision-making.

Outreach & Engagement

• Strategically draft and distribute event communications (invitations, reminders, thank-you notes) to strengthen relationships with internal and external stakeholders.
• Maintain email lists and provide timely updates to faculty, staff, students, and external guests.
• Respond to general inquiries directed to the College of Engineering, ensuring accurate and professional communication.
• Provide guidance and support to student-led programs and initiatives, including the Deans' Student Advisory Board, fostering leadership development and enhancing student engagement with College priorities.

Events & External Relations Event Planning & Logistics

• Help lead and coordinate the planning and execution of large, high-profile College-wide events that engage faculty, staff, students, alumni, and industry partners, ensuring alignment with College priorities and strategic goals.
• Contribute to the coordination of event logistics, including space reservations, catering, AV/tech requests, parking, and equipment setup. Utilize high-level technical skills and independent professional judgment to develop and implement online/web-based methods for College event planning and registration.
• Prepare event materials (agendas, flyers, name tags, signage, programs, certificates), that reinforce the College's brand and enhance participant engagement.
• Track RSVPs, manage guest lists, and organize seating assignments as needed to optimize networking opportunities and VIP experiences.
• Contribute to vendor coordination for catering, rentals, and special services, ensuring quality, cost-effectiveness, and compliance.
• Collaborate with developing strategies for volunteer engagement, including recruitment, training, and scheduling, to…