Club Services Finance Coordinator

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Full Time
- Temporary Management Pomona, CA, US

Salary Range: $68,733.00 To $76,996.00 Annually

Work Schedule: Monday through Friday; varying work hours may include early morning, evenings, and weekends, as needed. Hybrid eligible;
Temporary 18-month

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, Associated Students, Inc. (ASI) is a non-profit corporation led by a 14-member board of elected student leaders. ASI is an auxiliary organization authorized by the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students. ASI provides opportunities for student engagement, student leadership and employment, and a multitude of Student Life programs and services e.g., recreation and wellbeing, student union and activities, student government, clubs and organizations, food pantry, and childcare.

The administrative and student support areas of ASI include human resources, financial services, information technology, facilities management, and marketing. ASI employs approximately 500 part‑time students and 60 full‑time staff members. ASI accepts the responsibility for conscientiously managing mandatory student fees and state‑owned facilities: $18M annual operating budget, $5M annual debt service, approximately $24M in reserves, and 294,253 square feet of student space (student union, recreation center, and pool).

ASI is in the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 28,000 students.

Under the direction of the Director of Organizational Effectiveness, the Clubs Services Finance Coordinator is responsible for overseeing the financial operations of Club Services, ensuring effective budget administration, funding allocations, financial compliance, account monitoring, and operational support for clubs, councils, advisors, and staff.

• Responsible for recruitment, supervision, training, development, performance management, and guidance as needed to unit personnel, setting goals, and preparing evaluations of their performance, and cross‑training to effectively work towards a cohesive, collaborative, and synergistic team: (1) part‑time Club Finance Supervisor and approximately (8) part‑time Clubs Services Assistants
• Ensure assigned operations in this unit is carried out in accordance with established policies and procedures based on organizational goals and generally accepted accounting standards.
• Manage the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide overall units’ priorities in collaboration with the Director

• Responsible for the enhancement, analysis, implementation, enforcement, and documentation of policies and procedures impacting the Clubs Services unit
• Recommend and implement improvements as they relate to the Clubs Services unit
• Actively engage as an organizational leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committees
• Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
• Serves as liaison with University personnel, as needed
• Works in collaboration with the direct supervisor and ASI Executive staff on activities outside of the unit, as needed
• Performs other duties as assigned

General

• Responsible for ensuring all RSO representatives receive a…