Administrative & Sales Coordinator

Administrative & Sales Coordinator – TRADEMARK SIGN LLC

Location: Deerfield Beach, FL (In-House Position)

Employment Type: Full-Time

Overview: We’re seeking an organized, motivated professional to support sales, permits, and leadership in a dynamic role. The ideal candidate balances administrative precision with customer‑focused support, helping move projects from permits and proposals through completion while ensuring clients receive exceptional service.

• Provide administrative support to the sales team and house accounts.
• Enter new projects into the CRM system with accuracy and completeness.
• Request estimates, prepare proposals, and send them to clients.
• Follow up with clients to ensure timely responses and help close sales.
• Prepare, update, and maintain vendor packs for customers.
• Assist with permit running and submission processes.
• Upload and organize digital documentation, file hard copy permit records.
• Track permit expiration dates and issue timely reminders.
• Update city licenses and certificates of insurance (COIs).
• Prepare and manage shipping labels for projects.
• Provide direct administrative assistance to the President of the company.
• Support scheduling, communication, and coordination between clients and staff.
• Assist with daily operational tasks and special projects as needed.

• Minimum High School Diploma or equivalent required.
• 2+ years’ experience preferred but not required.
• Knowledge of the construction industry preferred.
• Effective time management in meeting deadlines.
• Strong organizational and management skills; ability to prioritize and take initiative.
• Detail‑oriented team player comfortable working in a fast‑paced environment with heavy volume workload.
• Advanced PC skills – Microsoft Word and Excel.
• Excellent follow‑up, communication (written and verbal), and time management skills.
• Customer service experience.

Competitive salary varies depending on job experience.

Benefits include:

• 401(k) matching.
• Bonus based on performance.
• Competitive salary.
• Dental insurance.
• Health insurance.
• Opportunity for advancement.
• Paid time off.
• Training & development.
• Vision insurance.

Trademark Sign, Inc. is a drug‑free employer. Trademark Sign and its affiliates are equal‑opportunity employers and do not discriminate against otherwise qualified applicants in employment on the basis of race, color, religion, age, sex, national origin, genetic information, disability, or any other characteristics protected by federal, state, or local law.