Office Manager

Office Manager

Appodeal is a dynamic US-based product company with a truly global presence. Our company thrives on diversity, collaboration, and innovation, making us a leader in the mobile app monetization space.

We're hiring an Office Manager to join our Parkland office. As an Office Manager you keep this place running: the daily condition of every room and system, the vendors and the landlord, food and supplies, the equipment and screens, the logistics of every visit, and the calendar of events that gives the office its social life.

There is also a building job inside this one - nothing here is automated yet. There is no tool that reorders supplies, chases vendors, reminds you about birthdays, restarts the screens or passes the team's feedback to our chef, and the office's own reporting is put together by hand. Setting that up is part of the role, and a good place to start is an automatic count of the things that were not caught in time.

What stays with a person is everything that needs someone in the building: walking the space before the day begins, being there when the AC technician arrives, setting up a room, welcoming a visitor, noticing the thing no system is watching. If you enjoy shaping things that are still taking form, there is plenty of room here.

1. Daily condition of the office

• Walk the building every morning before core hours against a documented checklist: every room, plus electrical, Wi-Fi and technology, plumbing, access and air conditioning.
• Turn anything failing into a task for the handyman or a vendor ticket the same morning.
• Keep the kitchen, bathrooms, gym and outdoor areas to our standard, with a little buffer on the items people notice straight away.

2. Vendors, landlord and repairs

• Choose and manage the vendors the office works with: air conditioning, pool, landscaping, electrical, gate, security, cleaning and grounds.
• See every ticket through to a close: an owner, a date, someone on site for the visit, a check that the work was done well, and the invoice filed.
• Hold the relationship with the landlord for repairs and payments, and support a lease renewal or a possible office move.

3. Equipment and technology

• Own the state of the office equipment: screens and dashboards, the video portal, meeting-room AV, and access credentials.
• Work closely with the on-site handyman, who is hands-on with much of the technical setup and systems, while remaining the person who owns the overall picture.

4. Food, kitchen and supplies

• Send meal counts to the office chef on schedule and adjust them as the week changes.
• Order supplies for the kitchen, bathrooms, gym, laundry and printing, and keep stock ahead of demand.
• Choose office food suppliers and catering, including finding alternatives when the team's feedback points that way.

5. Leadership sessions, QBRs and visitors

• Run the ground logistics for every visit: rooms, AV, meals through the day, arrivals and access.
• Get in touch with each visitor beforehand with the address, hotel options, timings and what to expect on site.
• Put the whole logistics plan in the calendars of the visitors.

6. Team calendar, events and culture

• Plan the year ahead: birthdays, seasonal holidays and office decoration, Friends giving, Christmas and gift exchanges, with the lead times each of them needs.
• Organize team activities people actually want — wakeboarding, cooking classes, concerts and similar — and company volunteering, where employees give their time.
• Partner with the office managers in Poland and Spain on shared events and practices.

7. Automation and measurement

• Set up and run the office's own reporting, including a count of the issues that were not caught in time, produced automatically rather than by hand.
• Automate the repetitive…