Branch Administrator

Business

Title:

Sales Center Office Administrator

Objective

The Sales Center Office Administrator is responsible for assisting the Sales Center Manager in the daily administrative operations at one of our established wholesale HVAC distributorships that carries multiple brands of equipment, parts and supplies. The Sales Center Office Administrator will help maintain the office environment, operational checklists, daily cash reports, bank reconciliations, vendor claims, vendor warranties, among other duties.

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Gemaire Distributors is a fully owned subsidiary of Watsco, Inc. (NYSE: WSO), the largest network of HVAC distribution businesses in the U.S. As one of Watsco's subsidiaries, Gemaire distributes top-quality HVAC/R equipment and supplies from more than 110 locations in 12 states including Florida, Georgia, North Carolina, South Carolina, Mississippi, Texas, Virginia, Alabama, Louisiana, California, Nevada and Arizona. Our customer-focused associates, vast inventory and technology initiatives allow us to provide our customers with best in class service.

As a member of the Gemaire team you will enjoy:

• Exciting opportunities with a company that is growing
• Great work hours! Standard business hours are Monday-Friday with occasional Saturdays
• Competitive pay
• Paid time off
• Tuition assistance
• Medical, dental, and vision insurance
• Life insurance coverage
• 401(k) Plan
• Employee Stock Purchase Plan
• Short Term/Long Term Disability
• Health Savings Account with employer contribution
• Employee Referral Program
• Employee Purchase Program

Duties and Responsibilities

• Coordinate, process and reconcile center’s daily cash reports.
• Record and verify customer payments by reconciling cash, check and credit card payments as indicated by Counter Sales Associates.
• Balance cash postings to cash receipts.
• Prepare bank reconciliations and deposits daily.
• Reconcile cash sales in the general ledger to bank deposits.
• Log and retrieve cash reconciliation reports.
• Maintain office filing and storage systems.
• Monitor and order Sales Center supplies.
• Process eCommerce sales orders
• Process Vendor Advance Shipping Notices
• Research Vendor PO Claims to reconcile with Accounts Payable
• Research and Process Inbound and Outbound Freight Discrepancies
• Research and Maintain Open and Aging Vendor Warranty Claims and Returns
• Maintain Aging Sales Orders and Serial Number Discrepancies
• Perform other duties as assigned.
• In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications

• Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry.
• Knowledge of accounting practices and procedures a plus.
• Outstanding communication and organizational skills; must be very detail oriented.
• Proven success in providing excellent customer service.
• Ability to work independently but meet assigned goals and objectives in designated time frames.
• Capable of working in a fast-paced environment with skills to multi-task at different levels.
• Must possess the attitude of wanting to learn and grow with our Company.
• Knowledge of Microsoft Office products.

Preferred Qualifications

• College/university degree preferred.

Years of Experience

1 Years Minimum 1+ year experience in an Office Administrator role, preferably

Work Environment Details: Office Setting, Sales Center Office

Work Schedule: Monday-Friday 7:30 am-4:30 pm

Physical Demands Demand Frequency

Sedentary – Lifting 0-10 pounds Occasional

Moderate Lifting – 20 to 50 pounds Never

Heavy Lifting – 50 to 100 pounds Never

Pulling/Pushing, Carrying Occasional

Reaching or working above shoulder Occasional

Walking Frequent

Standing…