HR Coordinator – Leave, Workers’ Compensation & Payroll

Job Category : INDIRECT SALARY

Requisition Number : HRCOO
001448

• Posted :
  October 12, 2026
• Full-Time
• On-site

Showing 1 location

• Travel Required :
  No

Job Title

Department

Human Resources

Reports To

HR Manager / Director of Human Resources

Location

FLSA Status

Exempt

Employment Type

Full-Time

Systems

The HR Coordinator – Leave, Workers’ Compensation & Payroll is a hands‑on member of the Human Resources team at a federal contractor that designs and manufactures body armor and ballistic protective equipment for military, law enforcement, and government customers. Based at the company’s Pompano Beach, Florida headquarters, this role owns the end‑to‑end administration of Family and Medical Leave Act (FMLA) and related leaves, workers’ compensation claims, and payroll processing in UKG.

The ideal candidate brings demonstrated hands‑on experience in UKG Pro Workforce Management and UKG Employee Pay, a strong command of leave and workers’ compensation regulations, and the accuracy, discretion, and documentation discipline required in a regulated manufacturing and federal‑contracting environment.

• Administer FMLA, ADA‑related leave, military leave (USERRA), personal leave, and applicable state leave programs from initial request through return to work.
• Issue required FMLA notices and forms within regulatory time frames, including the Notice of Eligibility and Rights & Responsibilities (WH‑381), Designation Notice (WH‑382), and medical certifications (WH‑380‑E / WH‑380‑F) as applicable.
• Track leave entitlement, intermittent leave usage, and rolling 12‑month balances; configure and monitor leave accruals, attendance codes, and leave cases in UKG.
• Coordinate with managers to ensure protected absences are coded correctly and are not counted against attendance or point‑based policies.
• Partner with HR leadership on ADA interactive‑process documentation, reasonable accommodation requests, and fitness‑for‑duty / return‑to‑work clearances.
• Coordinate leave with short‑term and long‑term disability, paid time off, and benefit continuation, including employee premium arrangements during unpaid leave.
• Maintain confidential medical records separately from personnel files in accordance with FMLA, ADA, and GINA requirements.

• Serve as the primary point of contact for workers’ compensation claims across manufacturing and office operations.
• Report work‑related injuries to the insurance carrier promptly and within Florida statutory time frames (Chapter 440, Florida Statutes), and complete required claim documentation.
• Partner with Safety/EHS on incident investigations, root‑cause documentation, and OSHA recordkeeping, including OSHA 300, 300A, and 301 logs and annual posting and electronic submission requirements.
• Manage claims through closure with the carrier, adjusters, medical providers, nurse case managers, and legal counsel as needed.
• Administer the modified‑duty / return‑to‑work program, coordinating restrictions with supervisors and production leadership.
• Coordinate workers’ compensation leave with FMLA designation and ensure proper payroll and timekeeping treatment of lost time and indemnity.
• Track claim costs, lag times, and open‑claim trends; support annual payroll audits and experience modification (EMR) review with the carrier and broker.

• Process accurate and timely weekly and/or bi‑weekly payroll for hourly and salaried employees in UKG Employee Pay, including new hires, terminations, rate changes, and off‑cycle payments.
• Audit payroll registers and pre‑processing reports before final submission; research and resolve variances and discrepancies.
• Administer…