Payroll Specialist - Human Resources

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Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

To perform technical payroll administration duties for the City including payroll processing, payroll tax reporting, payroll reconciliations, payroll compliance and payroll recordkeeping; to ensure the accurate and timely processing of employee compensation in accordance with applicable federal, state and local regulations and City policies; and to provide payroll-related support.

Employees in this classification exercise independent judgment in processing payroll, maintaining confidential payroll records, ensuring regulatory compliance and resolving payroll-related issues. Employees are expected to adhere to all City policies, procedures, guidelines and operational standards and serve as a role model in their application.

This is a technical payroll classification. Employees at this level are responsible for processing and maintaining the City's payroll system, ensuring compliance with payroll laws and regulations, preparing payroll reports, reconciling payroll records and maintaining confidential payroll information. This classification is distinguished from accounting positions by its primary responsibility for payroll administration and related compliance activities.

Receives general supervision from assigned supervisory or management staff. Exercises no direct supervision over staff.

• Process and administer payroll for all City employees.
• Review payroll records, time sheets, leave balances and payroll adjustments for accuracy and completeness.
• Process payroll deductions, garnishments, direct deposits and other payroll-related transactions.
• Maintain payroll records and supporting documentation in accordance with applicable records retention requirements.
• Prepare payroll tax reports and ensure timely submission of required payroll filings.
• Prepare year-end payroll reports, including W-2s and other required tax documents.
• Reconcile payroll records with accounting and financial records.
• Prepare payroll journal entries, reconciliations and supporting documentation.
• Ensure payroll compliance with applicable federal, state and local laws, regulations and City policies.
• Coordinate payroll processing to ensure compliance with Fair Labor Standards Act (FLSA), IRS regulations, retirement reporting requirements and other applicable payroll requirements.
• Respond to employee inquiries regarding payroll, deductions, leave balances and compensation.
• Prepare payroll reports, spreadsheets and supporting financial documentation.
• Assist with annual financial audits by preparing payroll schedules, reports and supporting documentation.
• Maintain confidentiality of payroll and financial information.
• Assist with Finance Department projects and administrative assignments as directed.
• Maintain acceptable attendance and the ability to work effectively with others.
• Any specific requirements stated in the "offer of employment letter."
• Safety for oneself and others is a primary responsibility of every employee.
• Perform related duties and responsibilities as required.

• Payroll administration principles and practices.
• Payroll tax laws and reporting requirements.
• Wage garnishments,…