Receptionist, Part-Time

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PALMER CATHOLIC ACADEMY

Receptionist

FLSA Status
:
Non-Exempt

Primary Function
:
Under the direction of the School Principal or Office Manager, is responsible for providing a variety of receptionist and administrative duties in a school.

• Support the school’s spiritual and pastoral mission
• Shall abide by Catholic principles in the teacher’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
• Foster communication and works collaboratively with office staff and faculty
• Answer and handle incoming telephone calls in a professional and courteous manner;
  Distribute mail daily; perform mailings as necessary
• Maintain sign in logs as necessary including records
• Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar
• Receives and handle in a professional manner, all incoming calls and visitors; screen and handle requests for information
• Be knowledgeable of school rules and school/church events
• Accurately and on a timely basis, handles all correspondence, incoming and outgoing; maintains files and other documentation;
  Provides necessary staff support to parish staff and others as requested
• Collects, maintains, and makes all deposits of funds received utilizing the school database management system
• Maintain accurate attendance records for students; print reports as needed
• Receive payments, notes, scrip orders, etc. and disseminate to appropriate personnel
• Retrieve phone messages;
  Administer tardy/admit slips to students
• Maintain and update information in student information system
• Assist the office with processing paperwork
• Attend to the needs of visitors to the school office; maintain reception
• Participate in the evacuation process in the event of emergencies; maintain and monitor sign in logs as necessary
• Provide support to school personnel as necessary
• Perform other duties as assigned

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic School; if Catholic, must be in communion with the Church
• Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
• Exercise courtesy to fellow employees, parents, parishioners and the public
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
• Ability to maintain confidentiality of student and parent information
• Ability to work collaboratively in a team environment; punctuality is a must at all times; weekend and overtime work may be required
• Proficiency in computer technology to include word-processing, spreadsheets and internet research; minimum typing skill of 40 WPM
• Professional bearing; clean and neat personal appearance
• Ability to successfully pass a background, criminal history, and credit history check
• High School Graduate or equivalent
• 3 years’ experience as a receptionist in a small, medium or large firm or equivalent experience

Physical/Mental Requirements:
Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.

Required

Activities:

Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.

Mid-Senior level

Part-time

Administrative

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