Project Engineer I and II

A Project Engineer I and II supports the project team in planning, organizing, and delivering projects on schedule and within budget. This role involves administrative, coordination, and communication tasks that help maintain smooth project operations. The Project Engineer I and II will be able to perform the following essential functions under the supervision of the Account Manager.

• Document Control: Organize and maintain project files, including contracts, change orders, and meeting minutes.
• Contract and Subcontract Management: Assist in preparing, distributing, and tracking contracts and purchase orders.
• Permit Coordination: Help secure and track necessary permits, licenses, and registrations required for the project.
• Construction Submittals:
  • Receive submittals from subcontractors and suppliers, ensuring all required documentation is complete.
  • Distribute submittals to the appropriate design professionals or internal stakeholders for review and approval.
  • Track submittal status, maintain an accurate log of submittals, and follow up to ensure timely responses.
  • Organize and archive approved submittals and related documents for easy reference.

• Project Calendar: Maintain and update the master project schedule or calendar, alerting the team to upcoming deadlines and milestones.
• Meeting Coordination: Schedule project meetings, prepare agendas, take minutes, and follow up on action items.
• Resource Allocation: Support account managers in coordinating labor, materials, and equipment needs with vendors and subcontractors.

• Team Communication: Serve as a central point of contact for the project team, relaying information and updates as needed.
• Client Interaction: Help respond to client inquiries and requests, escalating issues to senior management or the account manager as appropriate.
• Progress Reporting: Assist in compiling and distributing regular project status reports, summarizing updates, accomplishments, and concerns.

• Work with account managers and accounting teams to gather all necessary documentation (timesheets, purchase orders, subcontractor invoices, etc.).
• Prepare draft invoices for clients, ensuring accuracy in billing rates, quantities, and costs.
• Coordinate invoice approvals and submit final invoices within agreed‑upon timeline.
• Invoice Processing: Collect and verify invoices from suppliers and subcontractors, ensuring accuracy before forwarding to accounting.
• Expense Monitoring: Track and record project expenditures, flagging any discrepancies or potential overruns to project leadership.
• Change Order Documentation: Help prepare and process change orders, ensuring accurate cost and schedule implications are captured.

• WIP Spreadsheet Preparation:
  • Gather financial data such as costs incurred, projected costs, and revenue to date from accounting and project management teams.
  • Prepare and regularly update the Work‑In‑Progress (WIP) spreadsheet to reflect ongoing project status, percent complete, and forecasted costs.
  • Ensure all formulas and calculations are accurate, providing clear visibility into project health.
  • Present WIP reports to project managers, finance, or senior leadership for decision‑making and financial planning.
  • Keep historical records of WIP spreadsheets for auditing and analysis.
• Backlog Spreadsheet:
  • Maintain and update the backlog spreadsheet to show upcoming and secured projects along with their start dates, projected revenues, and allocated resources.
  • Coordinate with account management team to track newly awarded projects and add them to the backlog.
  • Communicate backlog changes to project managers, finance, and other stakeholders to support resource planning and financial forecasting.

• Documentation Support: Aid the account manager and project management team in maintaining records of inspections, testing, and compliance reports.
• Standards and Regulations: Ensure that all documents and project records meet industry standards and regulatory requirements.
• Site Coordination: Coordinate with on‑site…