Purchasing, Organisation & Distribution Manager

Purchasing, Organisation & Distribution Manager

Closing date: 23 February 2026

The post holder will be responsible for the management, leadership and supervision of a team of individuals responsible for the Purchasing, Organisation & Distribution (POD) across all aspects of ALAS.

Implement opportunities for adding value to improve cost effective supply arrangements, whilst maintaining compliance with Cardiff and Vale Health Board's (CAV HB) Standing Financial Instructions.

To provide a coordinated Posture and Mobility Service purchase and supply (Stock) Service, which is broad-based, cost-effective and efficient.

To manage the day-to-day operational organisation of the PMS stock team, ensuring safe, efficient and timely supply of stock equipment and accessories in accordance with departmental policy, to meet the needs of the patient and the PMS.

To organise the work of the purchase and supply staff in the stores to ensure the seamless supply of medical equipment, accessories and spares to all teams in readiness for delivery, issue and for workshop.

To ensure medical equipment stock levels are maintained at an optimum level to ensure smooth and timely delivery of services to patients.

To proactively identify wastage and seek opportunities to reduce costs through more targeted and efficient stock management.

Efficient day-to-day running of the Posture and Mobility equipment stores in the PMC, managing and organising the work of the purchase and supply team.

Booking in (goods receipt) on ALAS patient and stock ordering system; checking goods from the supplier and ensuring all necessary documentation is correctly completed, processed and filed.

Collaborate and coordinate with ALAS services and CAV HB procurement team to ensure all supplier notifications and any necessary actions associated with delivery shortages, errors, damage and inappropriate products are dealt with in a timely manner.

Monitor and amend stock lists and department stock holding levels following appropriate audits, ensuring adequate stock levels of high-use accessories, spares and equipment are maintained to support service delivery.

Monitor and review progress of all outstanding orders with suppliers, informing user departments of any potential delay; act where unreasonable delays arise if supply chain problems persist; report all unresolved difficulties to the Service Manager for further action within agreed timescales.

Investigate and resolve any finance queries.

Manage out-of-stock items, chasing suppliers and keeping clinical, technical and admin staff informed of progress.

Full job description and person specification available in supporting documents or through Trac application.

See 'Job responsibilities' section above for detailed responsibilities.

• Graduate/NVQ Level 5 or equivalent

• Post qualification hospital experience; experience in supervision of staff; computer literate for dispensing and stock keeping purposes; staff training and appraisal; multidisciplinary teamwork.
• Experience with BEST (patient management system) and/or ORACLE computer system.
• Understanding of and participation in data collection for KPIs and audit.

• Ability to motivate self and others.
• Ability to organise own workload and that of others; good time management.
• Ability to work under pressure and prioritise work; problem solving skills.
• Good communication skills – verbal and written.
• Able to work with computers, using Microsoft Office and/or other databases.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission “Living Well, Caring Well, Working Together”, and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Cardiff and Vale University Health Board