Events and Facilities Administrator

Events and Facilities Administrator

Location: Poole, Dorset – Office Based
Salary: £27,000-£29,400 per annum DOE
Contract: Permanent, Full Time
Hours: 37.5 hours, week days

This is an exciting opportunity to join a leading IT services provider that places excellence, people and customers at the centre of its vision.

With offices across the country, events and activities are arranged to help maintain a happy and motivated company culture. This varied role involves preparing supplier information summaries, tracking costs, planning and smooth running of social and networking events as well as purchasing merchandise and gifts.

Working in the Operations team, there will be a mix of routine and one-off activities for employees and office set up, as well as engagements that promote the company brands at external industry and university events across the country.

This is a support role aimed at providing the best possible experience for employees, applicants, clients and prospects alike. It involves an element of travel between offices and event venues across the UK as required.

Structured training will be given, and the role requires the successful candidate to follow detailed procedures and work to precise briefs.

• Coordinating employee engagement activities and events including weekly sports and social activities, office lunches, drinks and other celebrations
• Assisting with the set-up of engagement activities at external sales and university events across the UK to help promote Dorset Software IT Team Services and Careers opportunities
• Making bookings on time, and at the best prices, with accurate tracking in the finance systems
• Monitoring participation of events to ensure value for money
• Researching and presenting comparison data for a wide range of venues, entertainment options, suppliers, gifts and merchandise
• Taking part in the organisation of company-wide events such as the Summer and New Year parties

• Greeting visitors, welcoming new employees and answering calls
• Setting up meeting rooms, communal areas, workstations and new offices
• Acceptance and provision of goods and services such as I.T. equipment and groceries
• Responding to cases on-demand
• Assisting with maintaining high standards in all the offices including overseeing cleaning and security

• Enjoy working closely with others
• Good at working within the scope of structured procedures and instructions
• Excellent attention to detail, eager to work accurately and to high standards
• Proactive with strong organisation and prioritisation skills
• Experience of building supplier relationships
• Very strong verbal and written communication skills
• Minimum of 1-2 years in a customer service-based role
• Able to perform physical moving of equipment

• Flexible working hours
• Free parking
• Casual dress code
• Company pension scheme
• Shower and changing facilities
• Complimentary drinks, snacks and fresh fruit
• Regular subsidised sporting and social activities and events
• A healthy balance between a strong work ethic and a life outside of work
• A supportive and productive company culture and great colleagues!

Dorset Software is a leading provider of bespoke business applications, development consultancy and IT support services.

The company has a friendly working environment, offering growth for employees to fulfil their potential. We offer flexible working hours and have a great work life balance, understanding our employee’s desire to have a rewarding career and personal life.

If you think your values align, please click on APPLY and send a copy of your CV and covering letter.

Registered Office: 36B Speirs Wharf, Port Dundas, Glasgow, G4 9TG

Company Reg No.

- SC372990 | VAT Reg No.

- GB