Nursery Admin & Data Operations Coordinator

Location: Poole, Dorset, United Kingdom, Dorset

Job type: Full Time Temporary

Salary: £12.72 per hour

Contracted

Hours:

40 hours per week

Note: This role is a maternity cover and will finish in April 2027.

As our Administrator, you will be a pivotal part of our nursery team, working closely and reporting to the Nursery Manager to uphold our high standards of operational excellence.

• Child Data Management:
  Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
• Invoicing:
  Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
• Funding Management:
  Record and process funding applications, including term-time and stretched funding, liaising with local authorities to ensure timely processing.
• Enquiries & Enrolments:
  Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
• Documentation & Records:
  Maintain comprehensive and organised documentation both internally and with external partners.
• Catering & Nursery Milk:
  Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.

• Experience in administrative roles, preferably within a childcare setting.
• Self‑motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
• Uphold professionalism with a commitment to handling confidential information sensitively.
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
• Excellent communication skills, both verbal and written.
• Ability to manage a varied workload, prioritise tasks, and meet deadlines.
• Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.

GCSE Grade C or Level 4 or above or equivalent.

• Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service. If you don’t yet have one, you’ll need to cover the cost.
• Be eligible to work in regulated roles- not on the Children’s Barred List.
• Successfully complete background and reference checks.

At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.