Trainee Administrator

Poole 27,000 - 27,500 Full Time, Permanent

Are you an organised administrator who enjoys keeping things running smoothly behind the scenes?

We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support.

You'll play a key role in coordinating maintenance activities, supporting engineers, liaising with customers, and ensuring jobs are processed smoothly from start to finish.

• Coordinating engineer schedules and arranging appointments

• Preparing job packs and supporting the planning of maintenance visits

• Raising sales orders and processing maintenance-related administration

• Producing quotes and invoices

• Chasing timesheets, job sheets, quotations and outstanding payments

• Maintaining accurate customer and job records across company systems

• Booking travel and accommodation for engineers when required

• Managing stock administration and equipment returns

• Handling incoming calls and emails, providing excellent customer service

• Supporting the wider maintenance team with day-to-day administrative tasks

• Previous administration experience within a busy office environment

• Strong organisational skills and excellent attention to detail

• Confident communication skills, both written and verbal

• Comfortable dealing with customers, suppliers and internal teams

• Good IT skills, including Microsoft Office

• Ability to prioritise workloads and work effectively under pressure

• Experience with in maintenance, engineering, facilities, construction or service-based environments would be advantageous

• 23 days holiday plus bank holidays, increasing with service

• Private healthcare scheme after qualifying period

• Company sick pay after qualifying period

• Funded training and development opportunities

• Cycle to work scheme

• Free eye tests

• Regular company social events

• On-site parking

TJCOM