F AP Administrator

Post: AP Administrator

Location: ACE Redruth, 50 Cardrew Way, Cardrew Industrial Estate, Redruth, Cornwall, TR15 1SS

FTE Salary Range: NJC Grade D Pt 8 - 14; £26,824 - £29,540

Actual Salary Range: £9,677 - £10,657

Contract Type:
Permanent, part time, term time only (39 weeks per year)

Contract

Hours:

15hrs per week,

For this role we are open to discussing the possibility of reduced hours, job share, compressed hours, or staggered hours. Please wait until the job offer stage before asking us about flexibility, and we will explore what’s possible for the role

To see more about the school please see our applicant pack - ACE Schools Applicant Pack

Responsible to the Operations Manager the Alternative Provision Administrator works as part of a small team of teachers and teaching assistants at the ACE Schools site for pupils with complex needs including social and emotional difficulties, with at times challenging behaviour to ensure the smooth running of the base covering all administration and some reception, finance and compliance duties.

The ideal candidate will be one who wants to undertake a key role within a fast-moving environment and who understands the needs of our pupils. We are looking for an ambitious and motivated person who will join our team and make the role their own and have a positive impact on the administration of this site.

Candidates should have experience of working within a busy school environment and the skills, knowledge and experience of dealing with a range of challenges relating to administration, finance, estates, health and safety and compliance.

The person should have excellent communication skills and attention to detail as the area administrator will be the main contact point between the site and the Trust Estates team. They will need to be able to manage their time effectively and manage staff, contractors and issues remotely.

School Administration - Supporting the efficient running of the school base by providing administrative support for the Head of Provision, Lead Teacher and Pastoral staff including review day and other letters, filing, shredding and data entry, answering routine telephone calls and face to face enquiries, being the first point of contact for visitors and deliveries, helping the base staff with general HR queries, printing and resources.

Estates Compliance Support- managing the administration of health and safety and building matters to include reporting repairs, arranging for routine compliance checks to be completed, programming new , point of contact for caretaker and contractors, management of online compliance logs, first aid stock, Compliance posters on site.

Financial/Purchasing administration - processing orders and invoices using the school online financial systems, managing goods receipts, liaising with the Trust finance team.

Exams administration support - liaising with the exams officer to ensure compliance with receipt, handling, storage and dispatch of exams materials.

HR functions- responsible for validating new supply and contract staff documentation as part of the onboarding process and work with the Operations Manager to ensure all HR compliance activities are completed in line with recruitment policies. Liaising with supply agencies and managing booking and expenses for agency staff.

Experienced school administrator preferred

Excellent “public face” focus

Good attention to detail and accuracy

Well organised, with ability to work to deadlines

Ability to work well in a team and to work on own initiative

Cooperative and willing to assist others.

Strong understanding and respect for confidentiality

Ability to use computer applications, e-mail, and telephone

Proven experience of working within a busy administration function with a complex and diverse workload and tight deadlines.

Experience of managing own diary, setting priorities and organising workloads.

Experience of health & safety, compliance or premises management

Experience of IT systems such as Office 365, Teams, MIS

Experience of working with basic financial systems and procedures

Welcome to ACE schools. At ACE we…