ERP Project Executive Assistant

Salary:
Up to £55,000 DOE - 6 month FTC

You'll be the person who keeps a major transformation programme on track when everyone else is focused on their own piece of it.

Every action, risk, and decision runs through you, and nothing slips through the cracks on your watch.

This is a role where precision and structure genuinely matter, not just get appreciated.

• Direct exposure to senior leadership and external implementation partners
• A varied role sitting at the heart of a high-profile transformation programme
• The chance to build your PMO and governance skillset within a live ERP implementation
• Supportive management and a structured, well-organised working environment

• Maintain project plans, RAID logs, decision logs, and project documentation
• Coordinate project meetings, workshops, and governance forums, including steering committees
• Prepare agendas, presentations, minutes, and action trackers
• Track actions, risks, and dependencies, chasing owners for updates against agreed deadlines
• Produce regular status reports and support weekly and fortnightly Steerco packs

• 3+ years in Project Administration , PMO , Executive Assistant , or Programme Support roles
• Experience supporting business transformation or ERP implementation projects
• Proven experience working with senior stakeholders and external partners
• Advanced Microsoft Excel and Microsoft PowerPoint , plus experience with Microsoft Project
• Experience with in distribution , wholesale , manufacturing , logistics , or supply chain businesses is desirable

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.