Accounting Clerk

The Accounting Clerk I has responsibilities that include, but are not limited to, processing payments by posting to student accounts, posting miscellaneous payments, and posting to department accounts. This position is also responsible for maintaining an accurate cash drawer, supporting dual enrolled students and classes, and creating and maintaining collection spreadsheets for Retail Merchants. This is a non-exempt position that reports to LSCPA’s Finance Department.

• Process and post payments
• Maintain accurate cash drawer
• Receive and manage Business Office email and phone inquiries from students regarding their accounts
• Handle office opening and closing duties
• Maintain and order, when needed, department supplies
• Help coordinate activities for student workers
• Oversee Touch Net, including setting-up installment plans and default terms; and building and maintaining Marketplace within Touch Net
• Create and maintain collection spreadsheets for Retail Merchants by receiving inventory list of students sent to collections and verify amount
• Receive bank reports and post EDI payments to correct accounts
• Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Receive bank reports and post EDI payments to correct accounts
• Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Write-off student accounts that have not be paid and update Retail Merchants
• Following the last installment date, run process to place holds on accounts and verify holds for accuracy
• Send out e-bills through Touch Net and Banner each term
• View web payments to verify payments are made in correct term
• Reconcile invoices for contracts and miscellaneous invoicing, including but not limited to, federal and state prison units and Barnes & Noble requisitions to be paid
• Contact students by phone and email to determine preference of refund check distribution; verify students by picture  picking up refund checks
• Prior to each drop date, collaborate with Financial Aid and Admissions to run unpaid reports and then send out messages informing students that they have been dropped due to non-payment
• Assist with scanning and indexing and perform quality checks in the A/R and A/P areas
• Participate in campus committees and events
• Comply with campus policies and procedures
• Other related duties, as assigned

• High School Diploma or equivalent
• Excellent customer service skills with great attention to detail
• Ability to operate office equipment: computer, calculator, copier, fax

• Associate’s degree in Business, Finance, or related field
• 2 – 4 years of work experience in cash handling and processing credit card and check transactions
• Knowledge of Ellucian Banner and/or Touch Net
• Bilingual in Spanish

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.