Admissions & Records Specialist
Listed on 2026-10-19
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Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Education Administration, Data Entry
The Admissions & Records Specialist I has responsibilities that include, but are not limited to, application processing and registration of traditional, dual credit and inmate student populations. The Admissions & Records Specialist I is also responsible for providing customer service support in the Admissions & Records Department to students and parents and providing administrative support to campus and inmate faculty regarding registration.
This is a full-time position reporting to the Registrar/Director of Admissions & Records.
- Uses imaging software and scanning hardware for electronic capture of student records
- Processes, scans, and indexes all incoming documentation for Admissions & Records
- Provides excellent customer service to internal and external customers, including but not limited to assisting students at the counter and answering Admissions & Records phones
- Register students and resolve errors or conflicts related to registration
- Monitor, process received documents and respond to emails sent to the Admissions email account
- Generate acceptance letters, process letters, and prepare letters for mailing
- Monitor inventory of consumables and complete purchase orders for Admissions & Records as necessary
- Comply with campus policies and procedures
- Other related duties as assigned
- Associate’s degree from a regionally accredited college or university
- One (1) year of experience in student services (related student work and/or internship experience will be considered)
- Valid driver’s license
- Bachelor’s degree from an accredited college or university
- Experience working with Ellucian Banner
- Bilingual Spanish
This position requires employees to remain in a stationary position most of the time; move to various locations on and off campus; move about inside an office to access documents, office equipment, and operate a computer or other office equipment, such as a printer or copy machine.
Work HoursMonday – Friday; 40 hours per week. Occasional evenings and weekends.
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