Administrative Services

Job Summary

Under general direction and in compliance with standard operating procedures and policies, assists in the development, implementation, and continuous maintenance of the City's classification and compensation systems. Enters and tracks payroll changes, new hire information, and terminations ensuring accuracy, policy compliance, and timely completion. Collaborates with all levels of management regarding the creation and updating of job descriptions. Assists with conducting job evaluations for classification within the City's organizational structure, as well as ensures positions are appropriately classified under the Fair Labor Standards Act (FLSA).

Assists with performing market pricing and analyses. Completes compensation survey submissions by collecting, researching, and analyzing data from various sources. Reviews and analyzes various market survey results to determine compensation trends and evaluate the City's market positioning. Reconciles and monitors position control ensuring departments adhere to budgeted position authorizations. Assists in the administration of performance management programs. Compiles and maintains compensation related and other human resources statistics.

Prepares related reports and analyses. Assists other HR disciplines and participates in special projects as assigned.

• Process Bi-Weekly Payroll: Process payroll changes, new hire entries, and terminations on a bi-weekly basis, ensuring accuracy, policy compliance, and timely completion. Generate appropriate forms and supporting documents for payroll entries and route accordingly. Calculate and enter retro-payments as necessary. Monitor and track various pay incentive programs (e.g., departmental certification incentives, longevity bonuses, etc.). Administer the tuition reimbursement program and calculate reimbursement amounts for approved coursework.
  
  Work with managers and employees to obtain complete and accurate supporting documentation for all payroll entries (e.g., payroll/personnel forms, social security cards, driver’s licenses, etc.). Audit system records, entries, and reports to ensure accurate data. Proactively keep the Compensation Manager and HR Director apprised of employee pay issues that may arise and work to resolve issues efficiently.
• Assist with Maintaining Compensation Databases: Routinely review new and current job descriptions while working with departments to ensure correct and complete information. As needed, interview and survey employees and managers to gather and document job, organizational, and occupational information including duties, responsibilities, and skills required by each job. Determine and ensure appropriate FLSA classification and placement within the City’s organization structure based upon application of job evaluation criteria.
  
  Assist in the preparation, coordination, and execution of Compensation Committee meetings. Review and update pay grade assignments, pay structures, position listings, and various other position details across HR systems as appropriate.
• Assist with Market Pricing & Analyses: Provide technical and analytical support related to the development, design, and maintenance of compensation programs and systems. Support process of annual salary administration programs, including salary structure creation, maintenance and development of incentive or salary increase budgets. Assist with the development and execution of the City’s custom market salary studies to ensure external market competitiveness.
  
  Assist in identifying benchmark jobs, preparing survey materials, and maintaining survey related data. Use spreadsheet data analysis techniques to assess results and market trends. Formulate salary structure and pay adjustment recommendations based upon analysis of survey data and results. Perform internal pay equity analysis and recommend changes as appropriate. Support the analysis of cost projections for proposed changes. As needed, review and recommend salary offers for new hires in coordination with the Compensation Manager, Chief Human Resources Officer, and hiring departments.
• Support Accuracy of Position Control: Add and close…