Operations and Data Administrator

About Us:

Trend Tex Fabrics and Winbourne Fabrics are leading Wholesale Distributors serving independent retailers in the quilting and home sewing markets across Canada and the UK. Our teams work closely with passionate creatives, providing them with high-quality fabrics and supplies. We're a mature, forward-thinking company that values innovation and efficiency in our operations.

The Role:

We are seeking a detail-oriented and proactive  Operations and Data Administrator  to join our team. This role plays a critical part in managing the flow of inventory into and out of our operations in Canada & the UK, ensuring accuracy in documentation, compliance with customs regulations, and efficient coordination between internal teams and external partners.

The ideal candidate has strong organizational skills, strong ERP (SAP) experience, proficiency in Excel, thrives in a fast-paced environment, and can manage multiple priorities with precision. However, if you don't have experience in all areas, that's okay! We will provide comprehensive training on our systems and processes—we just need you to bring your foundational skills and a willingness to learn

Responsibilities

Receive inventory deliveries, ensure accurate documentation and verification against purchase orders and invoices.

Update our ERP system (SAP) with current stock levels and supplier details.

Prepare customs documentation and facilitate the clearance and shipment of goods, including international shipments from Asia & the US and to the UK.

Work closely with procurement to ensure that all new products are properly entered into SAP and reflect accurate pricing.

Use advanced Excel skills (pivot tables, VLOOKUP) to analyze inventory patterns, shipment trends, and identify opportunities for cost savings.

Maintain and update Smartsheet dashboards to monitor inventory and company metrics.

Manage and coordinate projects, providing administrative and operational support as needed.

Closely work with the company's Controller and Purchaser to ensure accuracy and timeliness in all aspects of the job

Assist the team with general administrative duties such as generating sales invoices, and secondary support for collecting payment and daily charging of credit cards

We're looking for someone who has:

Strong written and verbal communication skills - you'll be communicating with our vendors and partners

Advanced Excel skills (Pivot Tables, VLOOKUP)

Hands on experience working with an ERP

Excellent organizational skills and attention to detail

Ability to prioritize multiple tasks based on urgency

Ability to work independently and collaboratively

Previous experience with inventory management (nice to have)

A willingness to embrace continuous improvement

Team Player written all over them

Familiarity with customs clearance procedures and shipping documentation

Ability to trouble shoot and find solutions when necessary

A track record of showing up consistently, and pride in their work

Why Join Us?

You'll be part of a collaborative team in a stable industry, with opportunities to develop your skillset in operations and supply chain management.

We offer hands-on training and ongoing support, ensuring you have the tools and knowledge to thrive in your role.

Competitive compensation package with room for growth.

If you're someone who enjoys detailed administrative work, thrives in a structured environment, and is passionate about improving operational processes, we encourage you to apply.

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