ISE Operations and Project Coordinator

International Submarine Engineering

Location:

Port Coquitlam, BC

Workplace:
Onsite

Career Opportunity

ISE is seeking an Operations and Project Coordinator to join our team!

Reporting to the Vice President of Finance, this role is at the heart of supporting ISE's day-to-day operations and helping keep key projects and initiatives running smoothly. Working closely with senior leaders and cross-functional teams, the Operations and Project Coordinator ensures smooth day-to-day office operations, effective project administration, and strong coordination between finance, operations, and cross-functional teams. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys variety, thrives in a fast-paced environment, and can be trusted to manage competing priorities and confidential information with professionalism and discretion.

Are you passionate about the ocean sector and innovative, advanced technology that makes deep‑sea exploration possible? If so, we’d love to connect with you!

• Support Finance with day-to-day branch financial activities, including invoice processing, job costing, financial reporting, and management of cash accounts.
• Handle subcontract administration, including tracking, reconciliation, payment processing, and maintaining accurate records.
• Facilitate clear communication of the full project administration life-cycle between Finance and cross-functional teams (engineering, operations, procurement, etc.).
• Manage project administration tasks such as product logistics coordination, shipment tracking, report validation, progress reporting, and documentation throughout the project lifecycle.
• Assist with monitoring project timelines and deliverables, ensuring required documentation and administrative tasks are completed on schedule.

• Provide comprehensive administrative support to the senior leadership team, including scheduling, correspondence, report preparation, and special assignments upon requests.
• Manage visitor requests, coordinate site access, security clearances, and on-site logistics for clients, vendors, and guests.
• Handle general office coordination tasks such as data entry, document formatting, and office supply inventory management.
• Support the planning and execution of internal and external meetings.
• Contribute to digital document processing, document governance, filing systems, and compliance with company standards.
• Support People & Culture with BC workplace policy maintenance, new hire onboarding, training coordination, employee engagement initiatives, and other HR-related administrative support.
• Upon request, may support Marketing with business presentations, marketing packages, proposals, and other professional business materials.

• Post-secondary education in Business Administration, Accounting, Project Management, or a related field, or equivalent combination of education and relevant experience.
• Previous experience in a coordinator, administrative, or project support role, preferably in a technical, engineering, manufacturing, or operations environment.
• Experience scheduling and managing various assignments with competing priorities.
• Experience working with various department leaders, an asset.
• Proficient in Microsoft Office suite, online research and using online company portals.
• Excellent organization and time management skills and ability to meet deadlines.
• Sound financial business acumen and proficient math skills.
• Ability to develop procedures and documentation.
• Demonstrated success in developing and maintaining customer, client, and vendor relationships with high level of satisfaction.
• Ability to reliably commute to the workplace.