Accounts Payable Specialist

Summary

An Accounts Payable Specialist is responsible for managing the company's accounts payable processes. Key duties include processing and verifying invoices, preparing, and executing payments, maintaining vendor records, and reconciling transactions. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this position. Daily activities include Accounts Payable invoice processing, weekly payment runs, statement reconciliations.

• Validate, verify, post business transactions, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
• Process payments, both manual and automatic check requests and wire payments
• Maintain and reconcile balance sheet accounts
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Clarify any questionable invoice items, prices or receiving signatures
• Obtain proper information and/or data regarding invoice payments
• Assist during monthly closure – make sure that all payable invoices are registered into accounting system
• Handle and post administrational invoices
• Check various mail requests, statements and communicate in a polite manner both with creditors and forwarders
• Perform other tasks, such as VAT declarations, currency uploading or other tasks if/when they are assigned
• Cooperate with GL accountants and auditors providing data, answering to questions
• Train colleagues and share information
• Replace colleagues during vacation, sick leave periods both in Accounts Payable team and department
• Other duties and projects as needed
• Make sure, that all weekly procedures are done by using the companies guidelines

• Degree in accounting or finance preferred, or 3-5 years of experience in accounting
• Account Payable experience
• Experience with GL, International accounting
• Fluency in English, both written and spoken
• Knowledge in accounting process
• Detail oriented, able to multitask, set priorities and meet deadlines
• Able to work in a team and independently
• Analytical and mathematical skills
• General competence in IT and in Microsoft Office, especially excel
• Organisational and communication skills
• Teamwork mindset
• Ability to analyze and solve problems