Bookkeeper; Sage ; King William'S Town

The Bookkeeper is responsible for managing the day-to-day bookkeeping, payroll and accounting functions of the business, ensuring accurate financial records, timely statutory submissions, effective financial controls and compliance with company procedures and applicable legislation.
The role is responsible for maintaining accounting and payroll systems, managing reconciliations and payments, supporting month-end and year-end processes, and providing accurate financial information and administrative support to management.

Data Capturing & Filing

• Capture all invoices onto the approved accounting system.
• Capture all payroll data onto the approved payroll system.
• Maintain an efficient and accurate filing system for all financial, payroll and employee records.
• Ensure records are retained and archived in accordance with company standards, statutory requirements and POPIA/PAIA requirements.

Payroll Administration

• Manage, process, calculate and complete monthly payroll and ensure payment is processed accurately and timeously.
• Manage and resolve payroll-related queries.
• Perform reconciliations relating to provident funds, medical aid/funds and other payroll-related deductions.
• Process and reconcile SARS PAYE, UIF, SDL, garnishee orders, labour union deductions and other statutory deductions.
• Ensure all statutory payroll payments are processed within the required deadlines.
• Complete and submit WRA and/or IOD reports within the required legal and company timelines.
• Liaise with relevant statutory bodies and provide required information within prescribed deadlines.
• Maintain communication with bargaining councils, legal bodies and statistical agencies where required.
• Maintain accurate employee files and records, including leave records, in liaison with HR.
• Ensure employee records and documentation comply with applicable legislation and POPIA/PAIA requirements.

Accounting & Reconciliations

• Perform bank statement reconciliations for cash, EFT transactions, SpeedPoint transactions, debtor deposits and other company payments.
• Capture and process all relevant accounting data on the approved accounting system.
• Complete month-end creditor statement reconciliations.
• Process creditor payments within agreed payment terms and credit limits, subject to the required approvals.
• Ensure appropriate controls and procedures are maintained for creditor payments and general expenses.
• Manage EFT and petty cash payment processes.
• Complete monthly accounting procedures in accordance with company standards and procedures.
• Prepare and submit month-end and year-end statements as required.
• Maintain accurate financial records and ensure accounting information is complete and up to date.

Tax & Statutory Compliance

• Administer VAT
  201 and EMP
  201 returns, including reconciliation, submission and payment to SARS within statutory deadlines.
• Assist with EMP
  501 mid-year and year-end reconciliations and ensure submissions are completed within statutory deadlines.
• Liaise with external consultants or relevant agencies where required for tax submissions and reconciliations.
• Assist with year-end audit requirements and provide all required financial information and documentation.
• Ensure statutory and financial records are maintained accurately and timeously.

Financial Administration & Controls

• Compile and complete documentation required for credit applications.
• Manage and coordinate financial and accounting queries with relevant departments and stakeholders.
• Keep management informed of outstanding financial queries and their progress or resolution.
• Manage the site change float and ensure appropriate checks and controls are maintained.
• Reconcile change floats at month-end and report any discrepancies to management.
• Maintain control and security of petty cash floats.
• Ensure all petty cash transactions are properly controlled and accounted for.
• Manage the accounting office and related administrative matters.
• Ensure employees involved in the accounting function comply with required processes and provide accurate information.
• Take overall responsibility for accounting processes, even where specific administrative tasks have been delegated.

General Responsibilities

• Address employee queries relating to payroll, accounting and other areas within the scope of the role.
• Liaise regularly with management and provide updates on financial, payroll and accounting matters.
• Execute operational instructions issued by authorised senior management where required.
• Ensure effective coordination between the…